Project Administrator

LERCH BATES•Highlands Ranch, CO

22d•$27 - $30

About The Position

Lerch Bates is seeking a Project Administrator to join our Solutions Department. The Project Admin will work in tandem with portfolio managers and consultants to perform portfolio management duties to support successful management of portfolios. Under the guidance of the consultant or portfolio manager, the project administrator schedules and assists in portfolio meetings, communicates assignments and expectations to portfolio team members, and tracks the completion of portfolio deliverables to ensure the quality and integrity of all portfolio-related products. This role will track all client issues and resolutions accurately and timely. Lerch Bates (LB) is a global technical consulting firm focused on improving how buildings perform—for owners, designers, and the people who use them every day. For more than 75 years we’ve partnered on some of the world’s most complex and high‑profile projects. Today we provide Total Building Performance expertise that pairs Building Science and Building Flow with one integrated team delivery. Our work spans design, construction, investigation, repair, management and modernization with one consistent goal: helping clients make confident, well‑informed decisions in an increasingly complex Built Environment. We are each 100% equal owners in the LB ESOP, which drives our ownership mindset and shapes everything we do. At Lerch Bates, your expertise matters, your voice carries weight and your work directly contributes to our shared success as OneLB. We invest in professional growth, collaboration, and technical excellence—supporting challenging, meaningful work alongside people who care about getting it right. If you’re motivated by solving real problems, working on impactful projects, and being part of a team that truly owns both the work and the outcome, you’re ready to be more than an employee. You’re ready to be an employee-owner.

Requirements

Bachelor’s degree preferred, or 5 years of Industry knowledge.
Proven successful employment history.
Must be a service-minded professional that takes personal accountability and initiative in getting the job done and delighting our clients.
Strong customer service skills, with the ability to defuse situations and resolve problems.
Highly organized, detail-oriented and ability to adapt quickly to changing priorities.
Excellent written and verbal communication skills.
Ability to work in a fast-paced, team environment juggling multiple portfolios and priorities.
Ability to work well with and build relationships with all levels of Consultants and Clients.
Basic elevator industry knowledge.
Ability to travel occasionally to meet with clients and vendors.
Proficiency with Microsoft Word, Outlook, Excel, Acrobat, and PowerPoint.

Nice To Haves

Preferred areas of study include but not limited to Portfolio Management, Construction Management, Engineering.
Additional courses/certifications in service, portfolio management and/or administrative functions desirable.
Experience in a construction trade or existing building trade is preferred.
Experience with project specifications, RFP, bid preparation, negotiation, awards, and change orders is advantageous.
Elevator experience is favorable but is not required.

Responsibilities

Communicate project information to stakeholders.
Design templates, create presentations, and review/edit project deliverables.
Maintain the project information repository, including the CRM database's integrity.
Help resolve project conflicts, identify resource requirements, and align the project team on project scope.
Observe existing project management practices and propose improvements for process efficiency.
Ensure that projects are effectively planned and well-organized.
Stay abreast of potential issues and current problems for the client or the account manager by analyzing callout reports/invoices/surveys.
Communicate with the client on behalf of the company via email, telephone, virtual, and potentially in-person meetings as per contractual obligations and client requests.
Organize information and data using databases and spreadsheets to maintain track of projects, concerns, and resolutions.
Draft formal proposals, specifications, bidding documents, and reports using technical industry language.
Organize and schedule client KPI meetings.
Any other tasks as requested by my supervisor.

Benefits

Competitive Compensation
Medical, Dental, and Vision Insurance
Employee Stock Ownership program!
Generous PTO
Incentive compensation bonus
401(k) with up to 6% employer match!
FSA and HSA
Charitable paid time off
Birthday Bonus
Paid Parental Leave
Tuition Reimbursement
Learning and Development
An entire internal department dedicated to your learning and career development!
Exceptional company culture
Employee resource groups
Team building and networking activities
And more!