Project Administrator (55837)

The Hiller Companies • Harahan, LA

1d

About The Position

The Hiller Companies, LLC has an immediate opening for Project Administrator. If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today. The Hiller Companies is a leading provider of re protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal – making the world a safer place. Job Summary: The project administrator works closely with the project managers and superintendents to ensure the project stays on track and meets quality standards. They are involved in the day-to-day operations of the office and serve as an interface between team members and customers.

Requirements

• High School Diploma or equivalent.
• 2 years’ administrative or customer support experience is required.
• Proficient in Microsoft Office products; Word Excel, Outlook, etc.
• Strong time management and organizational skills.
• High degree of accuracy and attention to detail.
• Great customer service skills.
• Ability to work independently or as part of a team.
• Clear and concise communication abilities both written and verbal.
• Must have the ability to sit for periods of time.
• Ability to lift 40 lbs.

Nice To Haves

• Currently pursuing a degree or certification in Project Management is highly desirable.
• Experience supporting project managers or in the fire/life safety industry is preferred.
• Experience with government construction contracts preferred.
• Prior experience using JD Edwards Enterprise 1 accounting system preferred.

Responsibilities

• Answer incoming phone calls.
• Greet guests and visitors in a welcoming manner.
• Book awarded projects in the accounting and timekeeping systems.
• Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance.
• Assist project managers in all administrative functions and processes including change orders and close-out documents.
• Maintain job budgets and research any errors for corrections.
• Organize and implement formulated policies and procedures.
• Provide billing support to the accounting team.
• Assist with the daily responsibilities of the administrative department.
• Provide administrative support to the Branch Manager and Office Manager.
• Other duties as assigned.

Benefits

• Competitive compensation package, including pay advancement opportunities for industry certifications and continuing education
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short-term disability, voluntary long-term disability, critical illness & accident insurance and paid time off
• Company-provided training, tools and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs
• Career advancement potential within a growing company.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees