Project Administrator II

Enfra•Metairie, LA

33d•$24 - $32

About The Position

The Project Administrator II will be responsible for providing support to the project staff by assisting in the day-to-day operations of the project team, on projects $5M-$10M with 50-150 onsite employees.

Requirements

High School diploma or GED equivalent.
2+ years of Project Administration experience for an architectural, engineering or construction company.
College-level coursework and/or two years’ experience in construction management.
Typing skills of 50 wpm minimum.
Working knowledge of the Construction Industry.
Proficiency with Microsoft Office applications including Word, Excel, and Outlook.
Effective verbal and written communication skills.
Detail-oriented and willing to tackle various ongoing projects in a fast-paced environment.
Versed in the industry and the Company’s competitors.
Ability to multitask and perform duties outside of the scope of work when necessary.

Nice To Haves

Construction Document Technologist (CDT), Certified Construction Specifier (CCS), or Certified Construction Contract Administrator (CCCA).
Construction billing experience, AIA billing/Textura.
Experience with Oracle/JD Edwards.
Experience with Procure and/or Tri Build.

Responsibilities

Ensures accurate employee time tracking on a weekly basis, including obtaining approval for any timesheet discrepancies, as well as timely submissions to the Payroll processor.
Properly maintains and procures office supplies, upon Management approval.
Assists in the new hire onboarding process and processing of IT hardware & permissions requests.
Responsible for the maintenance of the electronic project files.
Assists team in invoice coding and approvals.
Requests and tracks subcontracts, change orders, purchase orders, and sub insurance certificates.
Prepares and submits client billings and lien releases.
Gathers and submits any client-specific contractual requirements (i.e. city license, contractor's license, certificate of insurance, emergency phone list, other SI department's safety program, drug awareness program, and SDS sheets for jobsite).
Assists project team with applying for permits and scheduling inspections (if applicable).
Assists with the development of project documentation (i.e. daily reports, 4 week look-ahead, labor forecast etc.).
Compiles submittal and O&M/start-up books, upon request from Project Managers.
Reviews and distributes documents/correspondence to field personnel and other key parties.
Effectively & accurately communicates relevant project information to the project team.
Reconciles tool and rental equipment list (if applicable).
Manages parking pass process (if applicable).
Other duties as assigned.