Project Administrator I
About The Position
Intermountain Electric Inc. (IME) is seeking a Project Administrator I to join their growing team! Do you have the desire, skills, and proven strategy to be part of a winning team? Do you love the challenge of finding unique solutions for complex projects? Does the idea of growth and expansion motivate you? Are you a team player who is ready to take on the responsibility of a prime role in a growing company? Then come join us at IME’s Headquarters in beautiful Denver, Colorado – one of the most sought-after locations in the U.S. The beautiful mountains, skiing, hiking, and adventure are only part of Colorado’s allure. It is also home to many craft breweries, award-winning restaurants, a cultural downtown scene and annual events and festivals. We are seeking a detail-oriented and organized team player to join our electrical construction team as a Project Administrator I. The ideal candidate will be responsible for financial and administrative processes throughout all phases of construction projects.
Requirements
- Proficiency in Microsoft Office Suite, PDF software (Bluebeam a plus) and project management software (Procore)
- Working knowledge of financial software, JDE preferred
- Strong organizational, communication, and problem-solving skills
- Knowledge of construction contracts, billing processes, and lien laws
- Ability to multitask and manage competing priorities effectively, work independently and as part of a team in a deadline-driven environment.
- Detail oriented
- Associate degree in Business Administration, Construction Management, or related field, or a combination of relevant experience
- 1-2 years of experience in administrative tasks or a similar role within the construction industry is a plus
Responsibilities
- Contract Administration: Reviews project contracts to ensure compliance with terms and conditions. Coordinate contract changes, amendments, and renewals as needed. Maintain accurate up-to-date contract records. Requests insurance certificates, tax exemption certificates, and request bonds as needed per contract.
- Collections: Assist with collection efforts to ensure timely payment from customers. Maintain accurate documentation of collection efforts.
- Subcontract & Payment Administration: Manage the invoices on-hold report. Verify receipt of customer payment prior to subcontractor payment release. Ensure proper lien waivers are received and compliant before payment processing, obtain PM approval prior to releasing subcontractor payments.
- Subcontract & Document Control: Organize and e-file project documentation for all project related documents, including contracts, plans, permits, and correspondence. Document control and quality assurance for a variety of complex documents, including documents that may be utilized in a legal setting. Ensure confidentiality and security of sensitive information. Route and track work authorizations and subcontracts in DocuSign. Monitor status of outstanding agreements and follow up as needed.
- Administrative Support: Provide general administrative support to the Project Administrator. Assist with miscellaneous project-related administrative tasks as needed.
- Additional duties as assigned.
Benefits
- IME provides an industry-leading comprehensive benefits package.
- Full-time employees are eligible to choose from a variety of healthcare coverage options, which become effective the first of the month after hire.
- In addition, employees are offered a substantial amount of PTO and are immediately eligible to make contributions to a generously matched and fully vested 401k.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
