Project Administrator (CAPEX Specialist)

Wood Group • Bay City, TX

3d • Onsite

About The Position

Remarkable people, trusted by clients to design and advance the world. Wood is recruiting for a Project Administrator (CAPEX Specialist) to join its Operations business focusing on administrative and project support at our client site in Bay City, TX. #LI-Onsite The Role This role provides essential administrative support to ensure smooth day-to-day operations. The successful candidate will support the CAPEX Manager in the preparation and development of the annual CAPEX plan, ensure project documentation, approvals, and revisions are properly distributed to internal and external stakeholders, and track the status of lump-sum projects, ensuring visibility of commitments, actuals, and remaining budgets. What we can offer Meaningful and interesting projects delivered to leaders of industry across process & chemicals sectors Flexible working arrangements that balance client, team and individual needs Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market Flexible benefits package that can be adapted to suit your lifestyle Commitment to continued professional development through development plans tailored to individual needs and interests Global connections with leading industry experts around the world who are shaping the standards of our profession

Requirements

• Strong administrative, organizational, and documentation skills
• Working knowledge of SAP project systems (WBS, cost tracking, reporting)
• Basic understanding of capital project cost control and scheduling
• Ability to work across functions and support multiple projects simultaneously
• Detail-oriented with strong follow-up and coordination skills
• Excellent written and verbal communication skills
• Ability to work independently and handle confidential information

Nice To Haves

• Experience supporting project teams in engineering or industrial environments
• Familiarity with Oracle or similar enterprise systems

Responsibilities

• Track, log, and maintain all project initiation requests received from plant stakeholders.
• Support the CAPEX Manager in the preparation and development of the annual CAPEX plan.
• Support project engineers in preparing Appropriation Requests (ARs) in accordance with company approval requirements.
• Maintain clear visibility of AR approval status, tracking each request from initiation through final approval.
• Establish and maintain project WBS structures in SAP aligned with approved AR funding and cost distribution.
• Provide administrative and system support to project engineers during execution.
• Ensure project documentation, approvals, and revisions are properly distributed to internal and external stakeholders
• Verify that all required documentation (financial, technical, and approval records) is complete prior to closure.
• Maintain organized electronic folders for CAPEX ARs, approvals, and close-out documentation, ensuring audit readiness.

Benefits

• Meaningful and interesting projects delivered to leaders of industry across process & chemicals sectors
• Flexible working arrangements that balance client, team and individual needs
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed