Project Administrator 1

American Engineering Testing Inc•Schofield, WI

9d•$22 - $24

About The Position

Project Administrator 1 plays a critical role in supporting engineering and technical teams as an entry‑level position by providing foundational project assistance, document management, scheduling support, and client communication under supervision. This position is responsible for supporting project activities across multiple disciplines, ensuring the smooth execution of projects in alignment with AET’s standards of quality, integrity, and innovation. The ideal candidate will demonstrate strong organizational skills, attention to detail, and effective communication, and contribute to AET’s commitment to high‑quality project delivery and continuous improvement.

Requirements

High School diploma or equivalent required.
Previous administrative or project coordination experience is beneficial but not required.
Proficient with Microsoft Office 365 applications (Word, Excel, Outlook, PowerPoint).
Strong organizational, communication, and time-management skills.
Ability to work effectively and independently in a fast-paced, deadline-driven environment.

Nice To Haves

Knowledge of construction or engineering terminology.
Interest in assisting project managers and department managers in everyday tasks.
Ability to communicate effectively with coworkers, clients, and the general public. Experience with AET’s business systems (e.g., Dynamics, Qest, BoreDM).

Responsibilities

Support project setup and tracking using AET’s project management systems (e.g., Dynamics, Qest).
Assist with project milestones, and work assignments, ensuring alignment with project timelines and AET project standards.
Monitor project progress and communicate updates to supervisors and stakeholders.
Review and organize project documentation, including contracts, proposals, reports, and client correspondence.
Ensure all project files are maintained according to AET’s compliance standards and readily accessible.
Proofread, format, and distribute documents as needed, ensuring accuracy and alignment with AET branding.
Serve as a secondary point of contact for clients, handling basic inquiries and routing complex issues to appropriate team members.
Facilitate communication between project teams, clients, and other stakeholders, ensuring all parties are informed of project requirements and updates.
Utilize project management software and organizational tools to support project tracking and reporting.
Process invoices, expense reports, and other administrative tasks related to project activities.
Assist in maintaining calibration and compliance logs for equipment and project-specific needs.
Engage in training programs and mentorship opportunities to build technical knowledge and administrative skills.
Collaborate with multidisciplinary teams to gain exposure to engineering practices and processes.
May assist in lab processes after proper training and appropriate PPE is acquired. Should not be more than 10% of total hours.