Project Administrative Supervisor

O'Connell Electric Company • Somerset, NY

4d • $29 - $36 • Onsite

About The Position

A Project Administrative Supervisor is committed to professionalism, timeliness, and quality in the completion of all deliverables. They will work in close collaboration with the General Manager, Executive Project Manager, acting as the crucial link between project managers, teams, and stakeholders for efficient execution.
This position will support a large data center project located in Somerset, NY (Niagara County). This is a full-time position with fluctuating working hours; some evening and weekend work will be required.

Requirements

• Associate or bachelor’s degree in a business discipline preferred.
• 3-5 years of professional, administrative or project coordination experience.
• High level of proficiency with MS Office Suite/MS 365, specifically Word, Excel, Outlook, and PowerPoint.
• Strong people skills and a commitment to teamwork, with an ability to communicate effectively with all internal and external stakeholders.
• High attention to detail and commitment to accuracy.
• Strong organizational skills with the ability to manage your time effectively and prioritize tasks to meet a range of deadlines.

Nice To Haves

• Relevant experience in the construction industry is highly valuable.

Responsibilities

• Coordinate field union employee onboarding including completing new hire paperwork and establishing accounts for safety training and orientation.
• Manage Manpower requests to IBEW and maintain daily workforce sheet.
• Support the accurate and timely processing of payroll by running weekly payroll reports, maintaining timesheets, and entering timesheets into Austin Lane.
• Assist project managers with billing, risk management documents, fleet department reports, and with schedule preparation utilizing Microsoft Project (Training will be provided).
• Create correspondence to owners, contractors, subcontractors, engineers, architects,
• Support safety program policies, procedures, implementation, and
• Interface with all project team members while promoting and maintaining open communication as well as collaborating with co-workers and other supporting offices or divisions to achieve deliverables

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees