Project Administrative Coordinator

Entrusted • West Palm Beach, FL

140d • Onsite

About The Position

If you’re looking for a role where your organizational skills, attention to detail, and coordination expertise can drive smooth operations—and you enjoy supporting teams and ensuring projects run flawlessly—Entrusted may be your new work family! We are a family-owned restoration company doing work that matters, building trust with clients facing water damage in their homes. As our Project Admin Coordinator, you’ll play a critical role in scheduling and coordinating estimator and project manager meetings, managing permits, and maintaining accurate project documentation to support our fast-paced operations. We don’t require restoration industry experience—we’re looking for someone who is highly organized, proactive, and ready to support multiple teams while keeping projects on track. If that sounds like you, keep reading!

Requirements

• Strong work ethic with the ability to work quickly and efficiently
• Learner’s mindset—humble, teachable, and willing to grow
• Excellent attention to detail and organizational skills
• Clear written and verbal communication
• Comfortable using technology and proficient with spreadsheets, internal software, and communication platforms
• Positive attitude and alignment with Entrusted’s values and team culture

Responsibilities

• Schedule estimator and project manager meetings, including reinspections and client visits
• Track, create, and maintain project documentation and calendar events with accurate notes
• Maintain and update Estimators’ and Project Managers’ DPTs and trackers
• Prepare and track permits, inspections, and related documentation
• Communicate with internal teams and external partners to ensure everyone is informed
• Follow up on open tasks and maintain accountability systems
• Upload documents to company portals and assist with other administrative tasks as needed
• Work full-time in-office, actively engaging in Entrusted’s people-first culture
• Learn and grow in preparation for future development opportunities within the company
• Other duties as assigned

Benefits

• 401k retirement program
• Health, dental, and vision insurance
• Company provided life insurance and short / long term disability
• Paid vacation, paid sick time, paid holidays, and paid paternity/maternity leave
• Company paid access to Dave Ramsey’s SmartDollar Financial program (including 1 on 1 financial coaching)
• Gym reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees