Project Administrative Assistant
About The Position
GenPro Energy Solutions has led the charge as one of the Midwest’s leading solar Engineering, Procurement, and Construction (EPC) firms. Our team ignited the Nebraska solar market, creating a thriving pipeline of community and municipal projects. Now, with a national footprint, over $168M in annual revenue, and a workforce of 100+ professionals, we partner with developers to build premier solar farms, focusing on community and utility-scale projects across the Midwest. At GenPro, we’re not just constructing solar solutions, we’re powering a sustainable future. Join us to shape the heart of our mission-driven team. PRIMARY FUNCTION: GenPro Energy Solutions is seeking a reliable and detail-oriented Project Administrative Assistant to support our solar construction operations. This role is responsible for managing project documentation, assisting with billing and compliance tasks, and providing general administrative support to ensure smooth and efficient project execution. The Project Administrative Assistant plays a critical role in ensuring that all administrative processes are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.
Requirements
- Proficiency in Microsoft Office Suite
- Professional attitude and appearance
- Solid written and verbal communication skills
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude
- All work performed must be conducted at the corporate office. This is not a remote position
- Ability to work during business hours (8 am - 5 pm) Monday – Friday.
- Applicants being considered for hire must pass a background check and drug test before beginning work. Refusal to submit to a background check or drug testing will result in disqualification of further employment consideration.
Nice To Haves
- Associate’s degree in business, office administration, accounting or construction-related field OR significant relevant experience.
- Preferred: Bachelor's degree in business administration, accounting/finance, construction management, or similar degree
- Minimum of 2 years’ administrative experience.
Responsibilities
- Prepare and coordinate construction documents, including lien waivers, project files, and other project-related paperwork.
- Assist with preparation and submission of AIA invoices and other billing documentation.
- Support project teams with clerical and administrative tasks as requested to ensure smooth project operations.
- Coordinate with project managers, accounting, subcontractors, and clients to collect required billing, compliance, and regulatory documents.
- Help facilitate the signing and distribution of contract documents.
- Assist with business licensing, registrations, and other administrative compliance requirements as needed.
- Direct incoming phone calls and correspondence to the appropriate subject matter expert.
- Order and maintain inventory of company supplies, ensuring project teams have necessary materials.
- Assist guests, visitors, and vendors, directing them to the appropriate person or department.
- Maintain organized project files and records to ensure easy access and compliance with company policies.
- Other duties as assigned to support operational efficiency and project success.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
