Project Administrative Assistant

Itac Sa/Ag • Birmingham, AL

5d • $60,000 - $60,000 • Hybrid

About The Position

Our client is seeking a highly organized Project Administrative Assistant to serve as the connective tissue between project teams, leadership, vendors, and accounting. This role plays a critical part in keeping projects moving forward—ensuring documentation, contracts, and communication stay accurate, timely, and aligned so teams can focus on delivering successful outcomes.

Requirements

• Experience supporting projects in construction, engineering, or real estate-related environments (required)
• Comfort managing vendor documentation (COIs, W9s, registrations)
• Experience formatting and coordinating contracts in Adobe Sign or DocuSign
• Ability to juggle multiple projects while maintaining strong communication
• Familiarity with project management tools and Excel

Responsibilities

• Act as a liaison between project teams, stakeholders, and management
• Provide administrative and coordination support to Project Managers
• Prepare and organize project reports, documentation, and presentations
• Maintain accurate project files, meeting minutes, and deliverables
• Support Accounting with AP and AR activities as needed
• Coordinate vendor sourcing, approvals, and required documentation
• Format and manage contracts using digital signature tools and SharePoint

Benefits

• Opportunity to support multiple high-impact projects from start to finish
• Collaborative, professional office environment with strong leadership access
• Hybrid work potential as the role evolves
• Exposure to vendor, contract, and financial coordination processes
• Stable, full-time direct-hire position with long-term growth potential

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed