Project Accountant

Synergi LLC•King of Prussia, PA

51d•Onsite

About The Position

The Project Accountant completes payments and controls expenses by processing, verifying, and reconciling invoices. The Project Accountant also follows up and collects on all outstanding invoices, prepares all legal paperwork as required in collecting per our contract, ensures the company is meeting contract requirements for insurance and bonding, maintains, tracks and monitors project billing, insurance etc. from moment of contract award to close out and final payment.

Requirements

Ethical conduct
Communication proficiency
Technical capacity
Collaboration
Time management
Risk assessment
Analytical
Process management
Strong computer skills with accounting and admin related systems
High School Diploma, completed Finance or Accounting level 2 or higher
Minimum 3 years of Accounts Payable experience

Nice To Haves

Bachelor’s Degree in Accounts or similar preferred
2+ years of experience in Finance and Accounting, solid growth in financial and admin experience and responsibility
Experience with Viewpoint Spectrum

Responsibilities

Process invoices by matching to P.O. and receiving reports and process subcontractor invoices, lien waivers, etc. and ensure that all commitments are current in Spectrum.
Process and route non-project and office invoices to the appropriate personnel.
Research and follow-up on vendor issues (emails and voicemails).
Prepare vendors and subcontractors payment batches.
Oversee and respond to inquiries in the accounts payable inbox.
Assist with credit applications.
Maintain, request W9’s and COI for all subcontractors.
Review unbilled payables, aged account payables, and reconcile vendor statements to internal records.
Prepare and enter cash receipts.
Prepare AR report and aging, report to management on past due balances.
Prepare and enter monthly requisition, including backup for stored materials and any compliance or other documents required, such as consent of surety, follow up with General Contractor on payment status to ensure timely payment.
Enter approved and executed owner change orders into Spectrum.
Manage review and approval process of incoming project contracts and purchase orders.
Ensure that Synergi and subcontractor insurance is current and complies with contract requirements.
Work closely with project managers to ensure timely and accurate project financials.
Enter and monitor project budgets.
Provide cost and billing reconciliations.
Enter direct costs and indirect cost allocations.
Perform daily bank reconciliations to ensure accurate financial records.
Conduct daily reviews of company credit card activity for policy and spending compliance.
Manage daily office needs such as cleaning, coffee and tea supplies, and other general inventory to ensure a clean and comfortable work environment.
Other duties as needed.