Project Accountant

Unispace•New York, NY

10h•Hybrid

About The Position

At Unispace, we are committed to transforming workplaces to meet the diverse needs of today’s dynamic global brands. Our agile, end-to-end approach is delivered seamlessly across borders, fueled by strong client partnerships and supported by insightful workplace intelligence and innovative technology. We believe that everyone deserves to work in an environment that inspires productivity, fosters peak performance, and promotes overall well-being. Across our 48 global studios, we recognize that positive work environments cultivate open, collaborative, and supportive cultures, enriched by the contributions of independent and motivated individuals from all backgrounds. While our core business revolves around strategizing, designing, and building workplaces for some of the world's leading brands, we understand that our people are our greatest asset. We prioritize their growth and well-being through a comprehensive Employee Value Proposition program that includes rewards and recognition, career development opportunities, and a strong focus on mental and physical well-being. To further support our team, we embrace flexible working arrangements, including hybrid working options that empower our employees to balance in-office collaboration with remote work flexibility. This approach not only enhances work-life balance but also allows us to harness the full potential of our diverse and talented workforce. The Project Accountant is responsible for the project accounting function in Americas region and assists with month end close wherever required.

Requirements

Degree in Accounting, Finance, or a related field, or equivalent work experience
Over 2–4 years relevant work experience
Strong commitment to excellent customer service and principles
Experience with ERP system and Microsoft Office
Proficiency in Microsoft Excel, including basic formulas and data analysis tools like Pivot Tables and VLOOKUPs
Clear communication skills and a collaborative, team-oriented mindset
Excellent time management and organizational skills
Detail-oriented
Building relationships

Nice To Haves

Project accounting and construction industry experience is preferred
Willingness to obtain public notary certification if required

Responsibilities

Responsible for the project accounting function in Americas region
Responsible to assist with month end close wherever required
Deliver high quality finance reports including month end close reports, analysis of projects, revenue forecast and project cash forecast as requested
Provide data insights to the business to enabling effective performance management
Strengthen internal control and governance, standardization and automation, and transaction processing in line with global standards but tailored to local requirements
Provide meaningful and insightful financial analysis to assist business decisions
Provide support to the delivery team and the business as required
Ensure timely and accurate billings to clients, debts collected on a timely basis (AR)
Highlight potential revenue risk to management
Ensure timely and accurate accounting for projects, including revenue recognition, billing, costs projections, project AP processing, compliance requirements, timecard reporting and project forecasting
Support delivery team on project projections, cost control, vendor account reconciliations, project close out and cost transfers as required
Deliver month end closing and accurate reports
Support the Senior Project Accountant in the financial management of active projects
Ensure all contract and variations documentation is in place
Maintain a tracking system and partner with project team to ensure vendor compliance and financial documentation is up to date prior to work beginning, during delivery and post delivery
Oversee and ensure all AP invoices, requisitions, insurance certificates, lien waivers and other documents required by contract are routed to the PM for approval and processing
Ensure timely entry of all job costs as well as timely and accurate billing, with all required back up for the client and/or from subcontractors
Support projects close out, ensuring PC certificates and accounts statements of all projects are in place
Analyze unusual project variances and investigate as appropriate
Build and strengthen Unispace’s ability to manage the project administration (all project documents and AP processes and controls) in a timely and accurate manner
Ensure correct and timely posting of timecards and reporting to project teams
Work closely with the Project Accounting team in other regions to ensure global consistency
Analyze project GP movement and ensuring accurate and timely project costs projections
Prepare project cash flow forecast and ensuring all projects are in positive cash position
Contribute to monthly financial reviews and reporting, providing accurate data entry and support for reconciliations
Issue invoices and ensuring all claims and billings are on schedule by working closely with the delivery team
Ensure correct sales tax rates are applied to billings across multiple jurisdictions
Assist Senior Project Accountant in managing debt collection and ensuring no long outstanding debts
Provide Audit support
Create effective relationships with key country stakeholders
Foster cross discipline and business collaboration
Ensure the culture, values and behaviours of our people regionally are aligned to the organization
Drive efficiency and optimization within the regional organization