Project Accountant

DCCM INFRASTRUCTURE INC•St. Augustine, FL

About The Position

We are seeking a detail-oriented and proactive Project Accountant to support our growing engineering firm. This role is critical to project financial management, billing accuracy, compliance, and collaboration with project managers and external partners. The ideal candidate has experience with project-based accounting in the AEC industry, thrives in a fast-paced environment, and is comfortable working within Deltek Vantagepoint or similar project accounting systems.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field
2+ years of accounting or project accounting experience
Solid understanding of contract billing, invoicing, accounts receivable, and project financials
Proficiency with accounting systems and Microsoft Excel
Strong organizational, analytical, and communication skills with excellent attention to detail

Nice To Haves

Experience with engineering, architecture, or construction accounting
Working knowledge of Deltek Vantagepoint, including project setup, WIP, billing, and reporting
Familiarity with lien laws, lien waivers, and compliance processes
Ability to manage multiple projects simultaneously in a deadline-driven environment

Responsibilities

Set up and maintain new projects in the accounting system, including budgets, billing terms, project structures, and contract details
Review client and subconsultant contracts to ensure accurate setup of billing requirements, retainage, payment terms, and compliance provisions
Coordinate contract execution and administration using DocuSign and ensure contract data integrity is maintained in Deltek Vantagepoint
Work closely with project managers to review and update contract information, project status, and financial performance
Prepare, review, and issue accurate and timely client invoices in accordance with contract terms and company policies
Apply and track cash receipts and maintain accurate accounts receivable records
Perform AR follow-up, resolve billing discrepancies, and communicate with clients and internal teams to ensure timely collections
Monitor aging reports and support cash flow management for assigned projects
Review and approve subconsultant invoices in accordance with corporate procedures
Verify invoice accuracy against executed agreements, contract terms, and project records in Deltek Vantagepoint
Route subconsultant invoices through appropriate approval workflows and ensure timely processing
Maintain accurate records of subconsultant costs to support project budgets, reporting, and audit requirements
Monitor subconsultant accruals and coordinate with project teams to ensure costs are properly reflected in project financials
Support monthly financial close and reporting activities by preparing and maintaining key project financial metrics
Maintain a working knowledge of Work in Process (WIP), project backlog, and accrued costs to support accurate revenue recognition and forecasting
Analyze budgets versus actual performance and collaborate with project managers on corrective actions as needed
Support proactive project financial management by ensuring data accuracy, consistency, and compliance within Deltek Vantagepoint
Prepare, track, and manage lien waivers in compliance with contractual and statutory requirements
Coordinate with internal teams and external partners to obtain the required documentation for lien releases
Maintain organized, complete electronic project files, including contracts, invoices, supporting documentation, and administrative records
Ensure all documentation is stored in accordance with company standards, retention policies, and audit requirements
Manage and monitor the accounting email inbox, responding to internal and external inquiries in a timely and professional manner
Serve as the primary accounting point of contact for assigned projects
Collaborate closely with project managers, leadership, and external stakeholders to support overall project success