Project Accountant

Shrewsberry & Associates LLC•Indianapolis, IN

About The Position

Position Summary The Project Accountant is responsible for the accounting operations of projects under contract and supporting Project Managers. This position will report to the Director of Finance. Additional accounting tasks are varied and will be assigned by the Director of Finance. The Project Accountant will operate in a self-reliant manner with no direct reports. A signed confidentiality agreement is required for this position. The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

Requirements

Five or more years of experience in public/private accounting required
Billing/Invoicing experience required
Must establish and maintain an excellent rapport and working relationship with all team members and other key individuals to ensure that all objectives are achieved.
High level of investigative and problem-solving skills required.
Attention to detail, accuracy and timeliness are a must.
Proficient in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Excellent follow-through, prioritizing and multi-tasking skills
Handle work under pressure and deadlines, along with the ability to prioritize as new requests are received.
Self-starter with excellent communication and interpersonal skills
Ability to work independently as well as part of the accounting team
Complete discretion required to handle confidential and sensitive information

Nice To Haves

B.S. degree in accounting preferred
Architecture/Engineering/Construction industry experience preferred
Familiarization with accounting and finance methods in accordance with GAAP & Federal Acquisition Regulations (FAR) is a plus
Knowledge of accounting and project management systems preferred
Experience working with contracts/proposals relating to professional services preferred

Responsibilities

Contract management
Project set-up
Project invoicing (monthly)
Expense tracking
Work in conjunction with Project Managers to ensure projects are set up accurately
Budget set-up support
INDOT billing rate documentation
Provide updates and tracking of project contracts
Budget confirmation and setup
Monthly work-in-progress review and reporting
Train staff on accounting/project ERP
Contract review and processing
Accounts Receivable: prepare draft Invoices for review, ensure timely processing of monthly invoices for submission
Document preparation for reimbursables
Assign fleet vehicle mileage charges to projects
Perform time sheet QA/QC
Compile updates annually for billing rate tables
Project Expenses
Utilize accounting/project ERP for specific inquiries and reports
Verify expenses are allocated to the specific job and are billed accurately
Comply with federal, state, and company policies, procedures, and regulations
Utilize ERP for accurate reporting of employee expenses and time
Work within company policy as outlined in the Shrewsberry & Associates, LLC Employee Handbook and the Shrewsberry Safety Program Manual and OSHA Safety rules