Programs Assistant

Armed Services YMCA of The U S A • El Paso, TX

5h

About The Position

The Administrative Assistant will work closely with the Programs Manager in the areas of volunteer management, customer service, scheduling, event planning, supply, clerical work, and other administrative duties.

Requirements

• At least 18 years of age.
• Minimum of High School Diploma or GED required.
• Capable of conducting presentations to small-large audiences.
• Ability to relate effectively to diverse groups of people from all social and economic segments of the community.
• Must have reliable transportation and possess and maintain a valid driver’s license, a satisfactory driving record, including proof of personal vehicle insurance coverage and insurability under the Agency’s insurance carrier standards.
• High level of integrity, diplomacy and initiative.
• A professional demeanor with an aptitude for analytical thinking and problem solving.
• Responsible, well organized, and demonstrate initiative.
• Strong proficiency in Windows, Excel, Microsoft Word, Publisher, Social Media.
• Must be detail oriented, possess strong organizational and time management skills.
• Must have excellent customer service skills.
• Excellent verbal, written, interpersonal, organizational, and public speaking skills.

Responsibilities

• Drive the JEFC van to transport goods to and from the Junior Enlisted Family Center.
• Organize and coordinate volunteer duties. Recruit volunteers and ensure they complete the liability waiver, register in VMIS, and track hours.
• Assist with the development of public relations and communications strategies to support program goals and increase community awareness.
• Answer phone for Administration. Takes message or field/answers all routine and non-routine questions.
• Type and design general correspondences, memos, charts, tables, graphs, etc.
• Assist in providing direct and full scope supervisory responsibilities of volunteers, vendors, and staff supporting special events.
• Manage multiple projects and assignments from a variety of staff and volunteers.
• Accomplish projects with little supervision.
• Assist with other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees