Programming Coordinator (Project-Based, NYC)

Clinton Foundation•New York, NY

1d•Onsite

About The Position

The Clinton Global Initiative (CGI) convenes global and emerging leaders to create and implement solutions to the world’s most pressing challenges. CGI works with partners to drive action through its unique model, facilitating action by helping members connect, collaborate, and develop Commitments to Action. For the CGI 2026 Annual Meeting, the organization will execute numerous sessions detailing solutions to global challenges, featuring speakers from across the private and public sectors. The Programming Coordinator will support the Programming team in managing speaker lists and logistics leading up to and throughout the Annual Meeting. This project-based role runs from July 1, 2026 – October 2, 2026 for 40 hours per week at $25/hour, and is only open to NYC-based candidates.

Requirements

1-2 years of relevant experience in event logistics required

Nice To Haves

Bachelor’s degree in related area

Responsibilities

Support speaker management logistics and administrative work for the CGI programming team
Support management of internal Airtable, CRM, SharePoint, and Google Doc systems for speaker and contact tracking
Support speaker vetting and tracking in CRM
Serve as point of contact with the Operations team to track and update Programming team deadlines, milestones, and team-wide goals
Schedule briefing and team calls and coordinate schedules internally and externally
Develop speaker briefing documents and other marketing collateral
Assist with data management for event logistics and speaker information
Support invitation tracking: update all speaker RSVP status in CGI’s Airtable, CRM, and internal trackers
Design and organize programming documents to communicate program and speaker status internally and externally
Coordinate with the Community Teams Project Manager on featuring opportunities for Commitment to Action makers – joining briefing calls with Commitment makers, assist with slotting for Commitment announcements within public programming, and support the tracking process for Community Teams and programming
Communicate developments in Commitment featuring to program team CGI leadership
Work with the Marketing & Communications teams to manage programming pages of the CGI website to ensure they are updated with accurate speaker information
Support CGI and Clinton Foundation senior leadership teams on tasks such as event operations logistics, preparing speaker invitations, and consolidating and distributing relevant information from various CGI platforms
Conduct research as needed to support speaker identification and invitation drafting
Process speaker registrations and house relevant data in Airtable and CRM
Administrative support as needed
Assist with logistics and event management during CGI events
Support speaker registration and credentialing before and during CGI events, in partnership with CGI event operations team members and third-party vendors
Manage check-ins and participant tracking for private CGI engagements, including roundtable discussions and Working Sessions
Provide exceptional customer service for speakers, sponsors, and attendees in the lead-up to CGI events, onsite, and in follow-up from CGI meetings
Support on Annual Meeting tasks as needed (registration support, room management, attendee movements, meeting notes, printing, microphone running, etc.)
Support management of post-event activities, wrap up reports, collateral, and thank you letters for speakers and partners
Support with the management of deadlines and milestones and follow-up on progress against targets across Annual Meeting verticals
Assist with list building and invitation management for CGI engagements, including roundtable discussions and Working Sessions
As needed, community stakeholder mapping and list-building for non-Annual Meeting events based on existing data and additional research
Support participant vetting and tracking in CRM
Support Airtable management, including developing face books, participant trackers, and check-in systems for Annual Meeting verticals
Provide administrative support to the Director of Strategic Engagement around executive roundtable development and execution
Develop and distribute internal reports on recruitment status for private CGI engagements
Take notes and track action items for follow up with senior staff at CGI meetings
Develop external collateral for Annual Meeting invitees and prospective donors and ticket purchasers
Support the Commitment to Action featuring process as needed (preparing external communication materials, managing lists and trackers)
Support Airtable management for operations workstreams under the Deputy Director for Operations