Program Support Specialist

AnaVation • Chantilly, VA

7h

About The Position

AnaVation is seeking a detail-oriented and diligent Program Support Specialist in support of execution of 4 annual professional conferences. The ideal candidate is highly self-motivated, has a positive attitude, professional, organized, and capable of managing their workload and prioritizing tasks.

As part of this support, the Program Support Specialist shall:

· Provide support for events, including development of collateral material, reviewing presentations, providing on- site support, post-event documentation, and close-out activities
· Provide copy edits and document formatting, grammatical function-review correspondence, and formatting
· Prepare correspondence, documents, and maintain project team calendar · Develop and maintain program schedules and calendar
· Attend and take meeting minutes, prepare meeting reports, and track actions to completion
· Collect information for reporting and project status
· Collect and analyze data to determine trends and inform programmatic changes
· Assist with planning and operations activities, including coordinating customer meetings, editing and review of documents, and development of background information
· Assist in conducting and supporting business, financial, and management-related research and analyses and communications activities (i.e., dashboard, topical, and presentations)
· Support publication and media distribution process
· Support website and program-specific systems. Individual must be a quick learner and comfortable with data and information systems.
· Some travel required (~10% annually).
· Physical requirements: must be able to lift up to 25-50lbs.

Requirements

• Active Secret Clearance
• 3-5 years’ experience
• Excellent attention to detail
• Individual must have an intermediate to advanced knowledge of Excel, PowerPoint, Word, and Adobe Acrobat.
• Must have extensive experience developing and editing documents using MS Word and PowerPoint
• Must have extensive experience manipulating and reporting data using MS Excel
• Must have extensive experience in creating, editing, and developing documents and forms in Adobe Acrobat
• Must have strong multitasking skills
• Strong interpersonal skills and a “customer service” mentality with the ability to work effectively both independently and collaboratively with other team members and resolve practical problems
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone, and in writing
• Strong writing and editing skills
• Strong communication skills
• Excellent research and analytical skills

Nice To Haves

• Active Top Secret Clearance with SCI eligibility
• Government contract experience a plus
• Understanding of DoD classification markings
• Bachelor’s Degree in Marketing, Business Administration or Hospitality. Additional three years’ experience may be substituted for degree.

Responsibilities

• Provide support for events, including development of collateral material, reviewing presentations, providing on- site support, post-event documentation, and close-out activities
• Provide copy edits and document formatting, grammatical function-review correspondence, and formatting
• Prepare correspondence, documents, and maintain project team calendar
• Develop and maintain program schedules and calendar
• Attend and take meeting minutes, prepare meeting reports, and track actions to completion
• Collect information for reporting and project status
• Collect and analyze data to determine trends and inform programmatic changes
• Assist with planning and operations activities, including coordinating customer meetings, editing and review of documents, and development of background information
• Assist in conducting and supporting business, financial, and management-related research and analyses and communications activities (i.e., dashboard, topical, and presentations)
• Support publication and media distribution process
• Support website and program-specific systems
• Some travel required (~10% annually)

Benefits

• Generous cost sharing for medical insurance for the employee and dependents
• 100% company paid dental insurance for employees and dependents
• 100% company paid long-term and short term disability insurance
• 100% company paid vision insurance for employees and dependents
• 401k plan with generous match and 100% immediate vesting
• Competitive Pay
• Generous paid leave and holiday package
• Tuition and training reimbursement
• Life and AD&D Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level