Program Specialist, Center for Digital Government & Center for Digital Education

e.Republic

2d•$26 - $29

About The Position

The Program Specialist supports the successful execution of programs, events, and council initiatives across the CDG and CDE teams. This role is responsible for coordinating timelines, maintaining program data, and supporting the delivery of research, events, and member engagement activities. This position is highly collaborative and execution-focused, requiring strong organizational skills, attention to detail, and the ability to manage multiple priorities. The Program Specialist works closely with Program Manager, Senior Event Director, and cross-functional teams to ensure programs run efficiently and deliverables are completed on time.

Requirements

Bachelor’s degree or equivalent work experience
3-5 years of experience in program coordination, project support, events, or related field
Strong organizational skills and attention to detail
Ability to manage multiple tasks and deadlines in a fast-paced environment
Strong written and verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Organization and attention to detail
Time management and prioritization
Communication and collaboration
Adaptability and problem-solving
Initiative and willingness to learn
Ability to work effectively in a team environment
Ability to work in a fast-paced, deadline-driven environment
Must be in a work environment with reliable Internet access.

Nice To Haves

Experience with project management tools (e.g., Asana)
Familiarity with Salesforce or other CRM systems
Experience supporting events or multi-component programs
Interest in government, public sector technology, or education

Responsibilities

Program & Project Coordination
Support development and maintenance of timelines for programs such as Digital States, Digital Cities/Counties, Councils, and education initiatives
Create projects within Salesforce for tracking of progress
Track and update tasks and deliverables using Asana or similar tools
Maintain and update program calendars and timelines on a daily and weekly basis
Assist in coordinating project kick-offs, internal meetings, and recurring check-ins
Monitor deadlines and support on-time delivery of program components
Council & Member Support
Maintain and update member lists for councils and advisory boards
Update council charters annually
Support scheduling, communications, and logistics for council meetings and initiatives
Event & Program Support
Support planning and execution of virtual and in-person events, including webinars, roundtables, and conferences
Submit job orders and coordinate internal production needs
Support speaker coordination, including collecting bios and headshots
Submit website update requests for speaker and event information
Assist with travel communications and post-event follow-ups
Content & Research Support
Assist with reviewing and proofing materials using tools such as InCopy
Support coordination of research deliverables, reports, and program materials
Ensure materials are accurate, organized, and delivered on schedule
Data & Systems Management
Maintain accurate tracking of program activities, contacts, and deliverables
Utilize tools including ChatGPT, Asana, Salesforce, and Microsoft Office Suite, specifically Excel
Submit requests for list pulls to support outreach and program activities
Maintain organized documentation and shared program resources
Collaboration & Administrative Support
Collaborate with internal teams including research, events, marketing, and web
Provide administrative and logistical support for program execution
Support special projects and additional initiatives as assigned