PROGRAM SPECIALIST

Arizona Department of Administration • Phoenix, AZ

2d • Remote

About The Position

This position reports to the Small Business Development Program Manager and will
support the Disadvantaged Business Enterprise and Workforce
Development/On-the-Job Training Supportive Services Programs. Assist with
planning, coordinating and supporting outreach events including workshops,
webinars, Expos, and workforce development initiatives to support small
businesses and individuals interested in highway construction industry careers.
Responsibilities include event management, marketing support, consultant
coordination, administrative duties, and data analysis. The role oversees
consultant/vendor invoicing and reporting, tracks and monitors program budgets
to allocate resources. Develops, manages approval and distribution for external
communications and email marketing, and manages the program inbox. This role
also represents the agency at industry events and prepares required program
reporting.

This position may offer the ability to work remotely, within Arizona, based upon
the department's business needs and continual meeting of expected performance
measures.

The State of Arizona strives for a work culture that affords employees
flexibility, autonomy, and trust. Across our many agencies, boards, and
commissions, many State employees participate in the State’s Remote Work Program
and are able to work remotely in their homes, in offices, and in hoteling
spaces. All work, including remote work, should be performed within Arizona
unless an exception is properly authorized in advance.

Requirements

• Knowledge of: • Federal and local government small business and workforce programs. • Federal and State program requirements that support workforce and small business initiatives in accordance with the regulations of the U.S. Department of Transportation (USDOT), 49 CFR Part 26, 49 CFR Part 23
• Skill in/with: • Facilitation/coordination of meetings and events, developing programs, compiling data and reports. • Public speaking, community engagement, and outreach efforts. • Effective time management. • Gathering, analyzing and managing data and preparing timely and accurate reports. • Process improvement and standard work process principles. • Identify data to be tracked and complete analysis to manage/achieve key performance metrics. • Effective internal/external communication, problem solving skills, planning and organization. • Creating, developing, coordinating and delivering presentations.
• Ability to: • Demonstrate effective verbal and written communication with internal and external stakeholders. • Reason logically, accurately and draw valid solutions. • Read, comprehend and apply written material such as statutes, regulations and other resource materials. • Prepare accurate and timely reports. • Write clear concise reports, letters, emails, or other forms of written communication. • Meet deadlines and manage multiple priorities. • Remain calm and effectively manage and resolve conflicts. • Use Google Workspace. • Budget and allocate resources. • Effectively collaborate and build/establish partnerships. • Identify and implement process changes, develop and update standard operating procedures, and conduct outreach.

Nice To Haves

• Two or more years of professional experience in working with small businesses, establishing workforce strategies, and forming coalitions.
• Familiar with federal and state program requirements.
• Knowledge of heavy civil construction, workforce development, apprenticeship programs, or other federal or state program management.

Responsibilities

• Engage with industry and local communities to raise awareness of small business advancement and workforce challenges.
• Attend industry outreach and training events across Arizona, sharing resources and speaking publicly to promote small business and workforce development initiatives throughout Arizona.
• Implement and manage Small Business/DBE & Workforce Development Supportive Services initiatives and programs to meet community and stakeholder needs in highway construction and professional services.
• Support outreach for small businesses, enroll/follow up with individuals to complete OSHA 10 and Flagger courses, and identify business and technical assistance needs.
• Oversee budget planning and allocation for Small Business/DBE Supportive Services throughout the year, ensuring efficient use of resources and compliance with contracts, funding and reporting requirements.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees