Program Specialist I
About The Position
The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division. Essential Duties and Responsibilities Assists in planning, developing, implementing, coordinating, and monitoring programs and services. Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals. Coordinates specialized program communications and marketing materials. Assists in the development of policies and procedures. Assists in the preparation and maintenance of budgets, special reports, and other documents. Attends meetings and conferences to discuss the progress of assigned programs. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Additional Duties and Responsibilities Coordinates departmental events and activities, including concerts, recitals, auditions, exhibitions, lectures, and special programs. Assists with scheduling facilities and managing ongoing schedule changes related to departmental programming. Coordinates guest artist logistics and prepares related contracts and documentation. Supports departmental communications and promotional efforts in collaboration with University Public Relations, including event announcements, programs, posters, and social media content. Serves as a point of contact for faculty, students, staff, and external partners regarding departmental events and activities.
Requirements
- Education – Bachelor’s degree in related field such as Arts Administration, Communications, Marketing, Business, or a closely related discipline.
- Experience – No prior experience.
- Ability to: Multitask and work cooperatively with others.
- Excellent verbal and written communication skills.
- Strong interpersonal, organizational, and customer service skills.
- Maintains attention to detail and utilizes sound judgment.
Nice To Haves
- Experience - Supporting academic programs, events, or arts-related operations in a higher education or arts organization setting.
- Knowledge of event coordination, scheduling processes, and basic marketing and promotional workflows.
- Ability to coordinate multiple activities and deadlines.
- Communicate effectively with faculty, students, staff, and external partners.
- Adapt to frequent schedule changes while maintaining attention to detail.
Responsibilities
- Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
- Plans and develops specialized programs such as conferences, seminars, lectures, meetings, and workshops to facilitate program goals.
- Coordinates specialized program communications and marketing materials.
- Assists in the development of policies and procedures.
- Assists in the preparation and maintenance of budgets, special reports, and other documents.
- Attends meetings and conferences to discuss the progress of assigned programs.
- Coordinates departmental events and activities, including concerts, recitals, auditions, exhibitions, lectures, and special programs.
- Assists with scheduling facilities and managing ongoing schedule changes related to departmental programming.
- Coordinates guest artist logistics and prepares related contracts and documentation.
- Supports departmental communications and promotional efforts in collaboration with University Public Relations, including event announcements, programs, posters, and social media content.
- Serves as a point of contact for faculty, students, staff, and external partners regarding departmental events and activities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
