Program Specialist I

Texas A&M University System • Houston, TX

1d

About The Position

The Division of Research is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. The Program Specialist I, under general supervision, performs entry-level specialist duties for a department, college, or division. Compensation will be commensurate to the selected hire’s experience. A cover letter and resume are strongly recommended.

Requirements

• Bachelor’s degree in a relevant field or an equivalent combination of education and experience
• Strong ability to multitask and collaborate effectively with colleagues and partners.
• Excellent command of written and spoken English.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Strong capability with social media platforms such as LinkedIn, Facebook, Instagram, X, etc.
• Experience with design and communication tools such as Adobe Photoshop and Illustrator.
• Ability to work independently as well as collaboratively in a fast-paced, dynamic environment.
• Flexibility in adapting to changing work schedules and tasks, including occasional non-standard working hours.

Nice To Haves

• Three years of related experience preferably in higher education.
• Experience in a university environment developing and implementing programs that promote research.
• Experience in administering programs.
• Experience with analyzing and resolving conflicts, team building, group dynamics, and problem solving.

Responsibilities

• Assists in planning, developing, implementing, coordinating, and monitoring programs and services.
• Assists in the coordination of assigned programs.
• Assists with community meetings and materials.
• Assists in planning, developing, implementing, coordinating, and monitoring specialized programs such as conferences, seminars, workshops, and meetings to facilitate program goals.
• Coordinates specialized program communications and marketing materials.
• Assists in the development of policies and procedures.
• Assists with proposal development and program reports.
• Assists with the many administrative duties required by grants, including booking travel for participants, coordinating travels, processing travel reimbursements, and managing stipends.
• Liaises with participants in the programs to ensure all administrative processes are completed correctly.
• Assists in the preparation of annual budgets, reports, and other documents.
• Creates, establishes, and maintains program files, databases, correspondence, and program materials.
• Supports purchase orders and requisitions.
• Coordinates with the operation team.
• Coordinates communications with international partners, program participants, and other collaborators through meetings and follow-ups.
• Schedule, attend, document meetings, conferences, and other collaborative activities.
• Serves as the primary point of contact for program inquiries and coordination information and coordinates responses to requests for program information via email and social media.
• Design and produce materials such as brochures, pamphlets, and posters.
• Promote program activities, events, outcomes and other program-related information via social media and other platforms.
• Assists in researching industry programs.

Benefits

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level