Program Specialist 2

The Evergreen State College•Olympia, WA

47d•Onsite

About The Position

This is a full-time, overtime eligible position in Facilities Services on the Olympia campus of The Evergreen State College. Position Purpose Under general supervision of the Facilities Services Manager, this position is responsible for utilizing the Computerized Maintenance Management System to track and document all aspects of facilitates maintenance activities. In collaboration with Facilities leadership, the incumbent establishes, maintains, and ensures consistent application of the Computerized Maintenance Management System processes and procedures to support all maintenance functions, including but not limited to, asset management, work management, preventive maintenance, materials management, labor records, task and procedures management, and parts and equipment purchasing. The work performed by this position supports deferred maintenance planning and operational processes and helps ensure the college's compliance with Washington State's Clean Building Performance Standard and Decarbonization Plan.

Requirements

Ability to leverage Computerized Maintenance Management system functionality to track and document all aspects of facilities maintenance activities.
Knowledge of plant systems, equipment functionality, and terminology.
Skill in system and process documentation and related record keeping.
Ability to write reports, verify data accuracy, and develop standard operating procedures.
Skill in training others to use a Computerized Maintenance Management system and associated processes.
Ability to practice effective communications throughout the organization and maintain the highest standards of professional and ethical conduct.
Ability to meet deadlines, shift priorities, and adapt to policy, process, and workflow changes.
Ability to communicate complex and specialized technical information in understandable terms and be customer service oriented.
Ability to work within a team as well as independently.
Logical thinker with good common sense, organizational skills, and excellent attention to detail and accuracy.
Proficiency with current computer technology, including Microsoft 365 and standard office equipment.
Associate's degree in a technical discipline.
Experience using Computerized Maintenance Management Systems, such as Megamation, Maximo, or Blue Mountain Regulatory Asset Manager (BMRAM) in a comparable role.

Nice To Haves

Experience implementing Reliability-Centered Maintenance (RCM) and Total Productive Maintenance (TPM) maintenance approaches.
Experience working with plant systems, such as purified water, HVAC, steam, compressed air, and chilled water systems in addition to equipment, such as reactors, mixers, centrifugal pumps, centrifuges, etc.
Hazard Analysis and Critical Control Points (HACCP) certification.

Responsibilities

Operate the Computerized Maintenance Management System (CMMS) and ensure all aspects of maintenance activities are tracked and documented in the system, including work orders, preventative maintenance, deferred maintenance, and equipment.
Work in collaboration with the Facilities Services Manager to utilize the CMMS to plan, develop, prioritize, and implement detailed maintenance schedules and work for all campus facilities and equipment.
Input information, manage workflow, track data, and produce a wide variety of reports to support facilities maintenance functions and compliance with state regulations and requirements, such as the Clean Building Performance Standard and Decarbonization Plan.
In collaboration with Facilities leadership, develop procedures and best practices for the CMMS; produce and maintain process documentation and communicate consistent application of system processes and procedures to support all maintenance functions.
Develop and provide CMMS training for end users.
Support projects that include asset management system inclusion, utility program data input and reporting, deferred maintenance planning, etc.
Manage communication about the CMMS within Facilities and to outside departments.
Act as the liaison with Facilities IT support and CMMS vendor for system updates, issues, and changes.
Utilize a dashboard with metrics showing lagging work orders, closing work orders, etc. and create reports to identify efficiencies; follow-up with supervisors on issues and solutions.
Attend meetings and training courses as assigned.
Assist other Facilities departments and related staff when requested.
Perform other duties as required or assigned.

Benefits

A full state benefits package which includes: paid sick and vacation leave; paid campus holidays; a generous medical, dental, life and disability insurance package for employees and dependents; retirement; optional deferred compensation and optional supplemental retirement accounts.

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