Program/Project Assistant II, Academic & Student Programs - Undergraduate Medical Education

Wayne State University•Detroit, MI

13d•Onsite

About The Position

Wayne State University is searching for an experienced Program/Project Assistant II, Academic & Student Programs - Undergraduate Medical Education at its Detroit campus location. Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society. Essential functions (job duties): Position Purpose: Provide specialized staff support and assistance in the development, implementation and maintenance of programs and/or projects for a School, College and/or Center/Institute at the University. May perform data analysis and apply established techniques and methods in servicing clients, research design and study to meet the mission and goal of a specific program and/or project area. Essential Job Functions: Participate in and coordinate specific program and/or project activities, research methodologies and initiatives; conduct involved data collection techniques which may include one-to-one detailed structured interviews. Interface with program/project staff participants and supporters to assess and determine goals, objectives and needs; recommend procedural changes to support operational activities; develop materials and informational/promotional activities. Serve as liaison and resources to outside agencies, organizations, vendors, subject study groups or individuals and University personnel. May conduct on-site visits and interview sessions to establish relationship as well as accessibility with specific study groups and individuals. May negotiate vendor services, assist in obtaining conference sponsorship. Assist and participate in database management activities. Monitor input of data; verify accuracy to ensure information is reliable for report generation, synthesis and analysis. Generate various statistical reports utilizing appropriate software packages; analyze data which may include applying established research methods, techniques and principles; consult with principal investigator, supervisor and/or technical professional. May provide functional supervision to subordinate professional, volunteer and student personnel. Train in appropriate technical methods and procedures. Develop specific program and/or project materials and, dependent upon the operation, any related training manuals; conduct training sessions and individual or group presentations. Participate in recruitment and selection of subordinate personnel. Assist in day-to-day administration of operational activities; establish work schedules and agendas; assign and monitor program/project work activities; conduct meetings to evaluate work activities. Keep abreast of developments in research methodologies and techniques and integrate such in operational activity or activities of assigned area. Prepare written correspondence, memorandums, reports and informational pieces on program activities. Coordinate and arrange program meeting, presentations, activities and services. Develop handbooks, brochures and/or informational packets related to program/project. Perform related work as assigned. Unique duties: Course Coordination and Operations: Coordinate and participate in specific programs and project activities, including assessing goals, recommending procedural changes, and developing promotional materials. Liaison and Resource Management: Serve as a liaison with external agencies, vendors, and university personnel, handling logistics, correspondence, virtual meeting facilitation, and troubleshooting. Participation in longitudinal course meetings. Assistance in the preparation of continuous quality improvement reporting to CMC. Data Management and Reporting: Assist in database management, ensure data accuracy, generate and analyze reports using software like Qualtrics, and consult with supervisors or technical professionals. Recruitment and Communication: Facilitate the recruitment of small group facilitators, raters, and interprofessional staff for courses, maintain communication with facilitators, and manage the marketing functions of the program. Attendance and Professionalism Tracking: Track attendance and professionalism, coordinate schedules, manage session updates, and ensure accurate records of excused absences and professionalism citations in Maxient. Coordinate logistics for student conferences and panels. Continuous tracking of faculty teaching hours.

Requirements

Graduation from an accredited college or university or an equivalent combination of education and/or experience.
Reasonable knowledge and experience of structured interviewing techniques.
Strong analytical and problem solving skills.
Some knowledge of and experience in longitudinal research projects.
Ability to communicate effectively with others.
Ability to interact with various socio-economic groups.
Strong written and/or oral communication skills.

Nice To Haves

Some experience in social science research methodologies, statistical sampling and design techniques and data analysis preferred.
Some knowledge of a specific discipline or the operational activities of an assigned area, e.g. psychology, computing technology, child development, teacher education, etc.
Some supervisory experience.

Responsibilities

Participate in and coordinate specific program and/or project activities, research methodologies and initiatives; conduct involved data collection techniques which may include one-to-one detailed structured interviews.
Interface with program/project staff participants and supporters to assess and determine goals, objectives and needs; recommend procedural changes to support operational activities; develop materials and informational/promotional activities.
Serve as liaison and resources to outside agencies, organizations, vendors, subject study groups or individuals and University personnel.
May conduct on-site visits and interview sessions to establish relationship as well as accessibility with specific study groups and individuals.
May negotiate vendor services, assist in obtaining conference sponsorship.
Assist and participate in database management activities.
Monitor input of data; verify accuracy to ensure information is reliable for report generation, synthesis and analysis.
Generate various statistical reports utilizing appropriate software packages; analyze data which may include applying established research methods, techniques and principles; consult with principal investigator, supervisor and/or technical professional.
May provide functional supervision to subordinate professional, volunteer and student personnel.
Train in appropriate technical methods and procedures.
Develop specific program and/or project materials and, dependent upon the operation, any related training manuals; conduct training sessions and individual or group presentations.
Participate in recruitment and selection of subordinate personnel.
Assist in day-to-day administration of operational activities; establish work schedules and agendas; assign and monitor program/project work activities; conduct meetings to evaluate work activities.
Keep abreast of developments in research methodologies and techniques and integrate such in operational activity or activities of assigned area.
Prepare written correspondence, memorandums, reports and informational pieces on program activities.
Coordinate and arrange program meeting, presentations, activities and services.
Develop handbooks, brochures and/or informational packets related to program/project.
Perform related work as assigned.
Coordinate and participate in specific programs and project activities, including assessing goals, recommending procedural changes, and developing promotional materials.
Serve as a liaison with external agencies, vendors, and university personnel, handling logistics, correspondence, virtual meeting facilitation, and troubleshooting.
Participation in longitudinal course meetings.
Assistance in the preparation of continuous quality improvement reporting to CMC.
Assist in database management, ensure data accuracy, generate and analyze reports using software like Qualtrics, and consult with supervisors or technical professionals.
Facilitate the recruitment of small group facilitators, raters, and interprofessional staff for courses, maintain communication with facilitators, and manage the marketing functions of the program.
Track attendance and professionalism, coordinate schedules, manage session updates, and ensure accurate records of excused absences and professionalism citations in Maxient.
Coordinate logistics for student conferences and panels.
Continuous tracking of faculty teaching hours.