Program Ops Coordinator

University of South Florida • Tampa, FL

1d • Onsite

About The Position

Position Location: This is an in-person position in the College of Education, USF Tampa Campus. Organizational Unit The Institute for School-Community Partnerships, Integrated Services, and Child Mental Health and Educational Policy (ISCP), which is part of the College of Education, envisions that all schools in the state of Florida and nationally will have the capacity to provide a safe, effective, and efficient environment to continuously improve the academic, social, and emotional growth of all students and to actively engage families and communities in education. The ISCP’s nearly $23 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISCP to implement and evaluate research-based and innovative practices in school and community settings. This is accomplished through (a) training, technical assistance, and support to key partners; (b) community-engaged research and program evaluation to inform key partners’ decision making; (c) the development of research and evidence-based documents, tools, and resources to support implementation and evaluation activities; and (d) supporting the infrastructure and capacity of key partners to implement and evaluate federal and state educational policy. Position Summary This position will be responsible for the submission of department tickets to the Business, Finance Shared Services, Research Financial Management, and Oracle HR ticketing systems. They will monitor grant-related activities to ensure compliance with university policies and sponsor regulations. Will complete auditing of expenses associated with travel expense reports, purchases, pcard transactions and the deposits made from reimbursements to federal and state grants and department related RIA. Will review to assure that all documentation is present for auditing purposes. Will work with the Florida Department of Education as a liaison to assist in creating and/or updating training manuals, videos and onboarding classes for all Institute employees that are Contracted to the FDOE. Complete inventory, manage database, and arrange shipping of equipment of purchased equipment. Support Principal Investigator(s), Co-Director(s), Funder(s) and Manager(s) with post-award needs, budget tracking and reporting.

Requirements

• High school diploma or equivalent
• 0–2 years
• Criminal History Background Check - Level 1

Responsibilities

• Auditing of travel, purchase orders, payments on invoices, pcard transactions, payroll expenditures, and other expenditures and reimbursements to the Federal and State grants that are managed by the department to ensure that all grants are adhering to university policies and sponsor regulations.
• Serve as the department’s primary point of contact for submitting and managing all tickets that are submitted to Business Finance Shared Services, Research Financial Management, Information Technology Help Desk and Oracle Human Resources Help Desk.
• Receive, inventory, prepare for shipping and track the equipment that is purchased by grants that are managed by the department.
• Manage the inventory database to ensure that it is up to date with all necessary information to remain in compliance with the tracking of the equipment’s location.
• Support Principal Investigators (PIs), and staff with post-award needs, budget tracking, and reporting to funder.
• Assist FDOE Liaison with the tracking of leave.
• Create tracking system that allows for accountability in Oracle that aligns with tracking system at FDOE.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED