Program Office Assistant - San Rafael

Marin Ventures•San Rafael, CA

7d•$27

About The Position

The Program Office Assistant works with Marin Ventures Leadership, Direct Support Professionals, participants, and the participants’ home supports to implement the mission of Marin Ventures. The Program Office Assistant is responsible for assisting program leadership staff with administrative tasks, ensuring participant documentation and information is complete and updated, and acting as the initial point of contact for visitors. Marin Ventures is a community day program operating Weekdays 7am to 3:30 pm for adults with developmental and intellectual disabilities. A friendly, and inviting place we provide a community for our participants to interact with others and engage in self-directed activities geared to thier interests and abilities. We are known for providing care for medically fragile and in some cases older adults, and for our art program. While some of our clients have medically complex needs, we do not serve individuals with behavioral disabilities.

Requirements

A high school diploma: bachelor’s degree highly preferred.
Experience working with people with developmental disabilities, and one year of administrative experience.
Knowledge of best practices in working with adults with developmental disabilities.
Ability to understand and follow regulations applicable to the agency.
Current CPR/FA/AED certification or ability to obtain certification. As well as the ability to satisfactorily complete other required trainings.
Excellent written and verbal communication skills. Including the ability to understand spoken and written information in English.
Intermediate understanding of workplace technology including but not limited to using email, online accounts, Microsoft office, and online databases.
Experience managing and organizing paper and electronic files and other administrative information.
Must be 18 years or older.
Must have current valid CA driver’s license for a minimum of 2 years.
Must have a fairly clean driving record that meets the agency’s insurance company’s eligibility requirements.
Must be able to pass a federal background check.
Upbeat/positive attitude, takes initiative, dependable, takes pride in work.
Regular and consistent attendance and the ability to sit and work with hands and arms for at least eight (8) hours per day and five (5) days per week.
Occasionally drive participants in a car provided by the employee or agency vehicle.
Regularly reach, bend, kneel, stoop, climb, walk, crawl, push and pull objects and lift weighing up to 30 pounds.
Have the ability to push and pull participants in wheelchairs weighing up to 250 lbs, operate participant lifting equipment, partake in 2-person transfers lifting participants.
Be able to work in both quiet and noisy environments.
Wears latex or vinyl gloves regularly for extended periods of time.

Nice To Haves

bachelor’s degree highly preferred.

Responsibilities

Ensures compliance with all applicable laws and regulations regarding services for adults with intellectual/developmental disabilities.
Acts as a mandated reporter for abuse and neglect.
Maintains a safe and clean environment for the program.
Works in partnership with team members during all activities creating a respectful working relationship.
Exemplifies the five agency values of Empathy, Consistency, Innovation, Inclusion, and Integrity.
Must act as an advocate for participants.
Reports accidents and/injuries immediately, or as soon as practical, to a Program Coordinator, the Program Director, or other Directors.
May act as a Direct Support Professional as needed.
Maintains participant files to meet regulatory requirements and program needs. This includes preparing required documents, collecting completed documents, and managing both paper and digital files.
Assisting with management of participant referrals and onboarding of new participants.
May assist in any paperwork needs related to participant’s exiting program.
Works with program leadership staff to manage the best use of program supplies and equipment.
Assists with taking participant attendance, following up with absences, and documenting absences in the online database.
Serve as the primary point of contact for visitors to program.