Program Manager

MSU Jobs•Starkville, MS

4d•Onsite

About The Position

Manages and coordinates the business operations of a small department/unit, with a strong emphasis on accounting and financial management. Performs duties required to maintain and administer departmental budgets, monitor expenditures, and support sound financial decision-making. Administers staff policies and procedures, compiles detailed financial and operational reports, and carries out essential administrative processes to ensure efficiency, compliance, and fiscal accountability. Salary Grade : 15 Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department. Department Profile: Throughout its history, Mississippi State University-Extension (MSU-ES) has demonstrated a deep and abiding commitment to programs that directly impact young children and their families. In the past decade, MSU-ES has distinguished itself as Mississippi's premier infrastructural support of high-quality early childhood education. Anticipated Appointment Date: September 2025.

Requirements

Bachelor's degree in Business Administration, Accounting, Finance or other appropriate discipline.
1 year directly related to the duties and responsibilities listed above.
Skill in organizing resources and establishing priorities.
Ability to foster a cooperative work environment.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Knowledge of customer service principles, techniques, systems, and standards.
Skill in budget management.
Knowledge of faculty and/or staff hiring procedures.
Knowledge and understanding of business management principles and practices.
Skill in the use of personal computers and related software applications.
Skill using BANNER system.
Ability to develop and maintain recordkeeping systems and procedures.
Knowledge of Federal and State Financial Regulations
Knowledge of University Financial Policies and Procedures
Knowledge of procedures governing property management

Nice To Haves

Experience working with grant funded programs.
Proficient in Microsoft Excel and other related software.
Experience with University Budget module, PageUp People, Concur, Banner, Bullybuy.
Experience in pre and post award management.
Experience with contract management and subawards
Experience with Administrative Banner (including payroll, leave, and ProCard submissions).

Responsibilities

Provides direction and assistance regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.
Maintain department/unit budget and provide budgetary reports to senior management within the unit.
Coordinates with other University departments to process financial and personnel transactions. Communicates with the Comptroller's office, Procurement and Contracts office on all activities related to accounts receivable and accounts payable for assigned budget. Prepare interdepartmental transfers and budget transfers between budgetary units as required.
Reconcile and balance financial records with the Comptroller's office on a regular basis, audit financial records for accuracy, availability of funds and conformance to University and departmental policy and procedure.
May coordinate financial aspects of research proposals, contracts, and sub-contracts, including the development of budget, proposal preparation, and adherence to funding requirements; serves as a liaison with university administrators, state, federal, and private funding sources.
May participate in development, implementation and maintenance of policies, objectives, short-and long-range planning; develops and implements projects and programs to assist in the accomplishment of established goals.
Communicate with staff concerning business matters and advise of proper procedures. Stay abreast of University financial and personnel policies and procedures. Coordinate and maintain personnel functions for assigned unit/department.
Participates in the development and implementation of department/unit programs and projects consistent with organizational objectives, contractual arrangements, and/or funding availability.
Assists with the development and management of annual operating budget(s).
Assists in preparing annual budget based upon previous year's expenses and future requirements.
Develops and implements systems to maintain records on employees, equipment and compliance activities.