Program Manager - Department of Psychiatry

University of Florida • Gainesville, FL

12d • $75,000 - $80,000

About The Position

The Department of Psychiatry at the University of Florida invites applications for the SB112 Program Manager with the newly formed UF Center for Autism and Neurodevelopment (UF CAN). This role offers a unique opportunity to play a key role on a multidisciplinary team for advancing statewide initiatives for clinical services, education, research, and advocacy for neurodiverse individuals and their families. The successful candidate will oversee the strategic and operational aspects of grants authorized under Florida Senate Bill 112. Primary duties for this role include managing the Request for Proposal (RFP) process, evaluating proposals, awarding grants, and monitoring programmatic deliverables. The role emphasizes stakeholder engagement, program evaluation, and coordination with regional hubs.

Requirements

• A bachelor’s degree in an appropriate area of specialization and five years of appropriate experience; or an equivalent combination of education and experience.

Nice To Haves

• At least five years of financial or grant management within educational institutions or health systems is strongly preferred.
• Demonstrated experience in allocating grant funds to subawardees and key stakeholders is strongly preferred.
• Experience in financial management of projects funded by external donors or state agencies is considered an asset.
• Demonstrated experience and skills in developing and managing large and complex budgets.
• Strong analytical, oral and written communication & interpersonal skills.
• Experience with UF systems and fund accounting.
• Knowledge of and experience with university and state regulations regarding fiscal and budget matters and grants administration.

Responsibilities

• Grant Administration Oversee all fiscal aspects of subawards and contracts, and responsible for compliance with UF, Federal, and State laws and regulations.
• Review all contracts, subaward requests for proposals and provide all necessary information to appropriate UF Central offices to facilitate risk assessment and prior approvals.
• Develop and publish RFPs for eligible programs (e.g., summer programs, charter schools, micro-credential development)
• Coordinate peer review processes for proposal evaluation
• Ensure compliance with SB112 programmatic guidelines
• Ensure effective management of financial, administrative and contractual documents and maintain documentation of grant applications, scoring, and award decisions
• Program Monitoring Monitor progress toward and timely completion of contract/award deliverables and outcomes.
• Review subaward financial reports and ensure that financial reporting is in compliance with UF, Federal, and State terms, conditions and regulations.
• Develop and maintain systems for program expenditure monitoring and tracking.
• Conduct site visits to assess program implementation
• Provide technical assistance to grantees on programmatic reporting
• Reporting and Evaluation Work with the UF CAN Director to ensure concurrence between financial and technical reporting.
• Work with appropriate University of Florida centralized offices to ensure that financial management and reporting is in compliance with Federal, State, and UF’s requirements.
• Contribute quarterly, biannual and annual financial reports and non-scheduled reports requested by oversight bodies for submission by the appropriate office.
• Support the Coordinating Center in compiling statewide performance data
• Recommend improvements to program design and implementation and respond to audits and financial questions.
• Stakeholder Engagement Orient subawardees and staff to program policies and procedures through development and delivery of subawardee onboarding sessions.
• Liaise with regional hubs, CARD centers, school districts, and nonprofit organizations
• Facilitate collaboration between grantees and state/local agencies
• Represent the UF Center for Autism and Neurodevelopment (UF CAN) grant program at public meetings and conferences.

Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage
• Flexible spending accounts, employee wellness program, and employee assistance program
• Financial security via our life and long-term disability insurance, accident and illness insurance
• Plan for your future with retirement savings and investment options that grow with you
• Generous paid time off work options including vacation, sick leave, annual holidays, and personal holiday, and winter break,
• Time to recover – 8 weeks of paid parental and medical leave
• Enjoy discounts for on and off-campus activities and services

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 5,001-10,000 employees