Program Manager

Northeastern University • Boston, MA

34d • Onsite

About The Position

About the Opportunity Northeastern University is a dynamic institution committed to global leadership in use-inspired research and education in the field of Nano Systems. The Institute for NanoSystems Innovation (NanoSI) is a global hub for deep tech research, education, and innovation. Through Northeastern University’s global system, NanoSI transcends scientific, geographic, and societal boundaries—and forges cross-sector partnerships—to pioneer transformative technologies and train the next generation of scientific leaders. Together, we create new generations of smart devices and systems that are foundational to industries such as semiconductors, aerospace, healthcare, energy, defense, and telecommunications. Job Summary: NanoSI is seeking a dynamic and results-driven Program Manager to lead and oversee various research and educational programs. Exceptional organizational skills and attention to detail are required, and familiarity with research grants administration is preferred. The Program Manager will provide administrative and project management support for the research in the NanoSI Institute. Reporting to the Director of Operations and Finance and serving as a key member of the NanoSI research support team to provide planning, project management, procurement, and administrative support to the NanoSI faculty with internal and external research funding.

Requirements

• Bachelor’s degree and 2+ years of project management experience, preferably in an academic setting, with broad understanding of academic operations and research required.
• Must be comfortable working both independently and as part of a team and be comfortable meeting deadlines and balancing competing priorities.
• Demonstrate technical proficiency required to do the job; provide technical expertise to others; have and use cross-functional knowledge to support interdepartmental connections.
• Project management experience—strong skills in developing timelines, creating and maintaining project documentation.
• Experience submitting proposals and working with research investigators.
• Knowledge of accounting standards and experience performing financial analysis.
• Demonstrate organizational skills, attention to detail, written and verbal communication and interpersonal skills.
• Strong customer service orientation.
• Financial acumen with the ability to manage budgets and resources effectively.
• Strong proficiency in Outlook calendar management skills and Microsoft Office tools, including SharePoint, Excel.
• Must be able to report to the Boston, MA campus.

Nice To Haves

• Familiarity with research grants administration is preferred.
• Familiarity with university systems and procedures is advantageous.

Responsibilities

• Project Management Facilitate the development of research proposals, grant applications, and publications in collaboration with research staff and faculty.
• Oversee educational programs, curriculum development, and student engagement efforts to drive academic excellence and knowledge dissemination.
• Oversee internal research awards and help with administrative tasks including purchasing, hiring, and scheduling related to the proposed work.
• Assist funded NanoSI researchers with scheduling, purchasing, and other administrative tasks related to executing their funded research projects.
• Collaborate with finance and administration teams to secure funding and resources for research and educational programs.
• Continuously evaluate program effectiveness and implement improvements as needed.
• Financial and Budget Support: Collaborate in budget tracking, expense reporting, and financial management for research projects and educational initiatives within the Institute.
• Process financial documents, including grant applications, reimbursements, and invoices, ensuring accuracy in financial operations.
• Monitor expenditures and financial data, reporting any discrepancies or issues as needed.
• Marketing and Communications Assist with communications to Faculty about upcoming research funding deadlines, events, trainings, and opportunities to engage with research sponsors.
• Track research activity by strategic theme and support the inclusion of research data and examples in college and university level reports, presentations, and strategic funding applications.
• Track NanoSI research publications and achievements.
• Serve as NanoSI Marketing and Communications staff to document and publicize NanoSI research achievements internally and with the broader Northeastern University community, including the university’s research publications.
• Administrative Support Assist the Institute Directors with research conferences, workshops, meetings, events, and speakers.
• Collaborate with the Institute staff team to plan, market, and execute abovementioned events.
• Prepare regular operations reports for Institute leadership, highlighting achievements, challenges, and opportunities for improvement.
• Other research and administrative support activities as defined by the Institute Directors.

Benefits

• Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.
• Visit https://hr.northeastern.edu/benefits/ for more information.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level