Program Manager

Allied Consultants•Austin, TX

13h•Onsite

About The Position

Allied Consultants, Inc is a proudly Austin based firm with over 34 years of experience delivering top-tier technical and business professionals within Texas State Agencies. We are currently seeking an experience Program Manager to play a key role within a high-impact technical services team. At Allied Consultants, we value our consultants and are committed to providing an exceptional experience including: Highly competitive pay rates Local support staff for responsive, personal service Comprehensive benefits package, including: Medical insurance (with employer cost sharing) Life insurance A 401(K) plan with company match Flexible spending through a cafeteria plan Candidates selected for interviews will be subject to a criminal background check and may be required to pass a drug screening, in compliance with federal and state regulations. All offers of employment are contingent upon successful completion of these checks. Allied Consultants is a proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Responsibilities Location of job: 100% onsite. Candidates must be local to Austin, TX Role Overview We are seeking a Program Manager to work directly with the Chief Operating Officer (COO) to lead modernization efforts across the Procurement and Contracting Services (PCS) and System Support Services (SSS) divisions. This role is critical to driving process improvements, implementing automation, and leveraging AI tools to streamline complex workflows. The Program Manager will serve as a bridge between teams, ensuring collaboration, alignment, and consistent execution of project plans. Success in this role requires strong leadership, consensus-building skills, and the ability to create a “nudge” environment—encouraging teams to adopt new practices and maintain momentum toward shared goals. Organizing programs and activities in accordance with the mission and goals of the organization. Developing new programs to support the strategic direction of the organization. Creating and managing long-term goals. Developing a budget and operating plan for the program.

Requirements

Proven experience managing complex projects in large organizations.
Strong skills in consensus building, stakeholder engagement, and change management.
Familiarity with AI, automation tools, and process improvement methodologies (e.g., Lean Six Sigma).
Excellent communication and facilitation skills.
Ability to work across multiple divisions and manage competing priorities.
At least eight (8) years information technology (IT) program management experience.
Excellent communication skills, both verbal and written.
Experience in developing clear, concise project documentation.
Successful management of complex projects with a multi-year budget of $10 million or more.
Experience with Microsoft Project, Office, and Visio.
Experience with managing multiple competing priorities, conflict management, and facilitation.
Experience with AI, automation tools, and process improvement methodologies (e.g., Lean Six Sigma).
Strong command of PMO standards, stage-gate reviews, and executive reporting.
Ability to translate organizational strategy into actionable program plans
Skilled in presenting complex technical concepts in business-focused language.

Nice To Haves

Proven ability to communicate with senior leaders and executives
Strong negotiation and influence skills across IT, business, and external partners.
Comfortable operating in ambiguous or fast-changing environments.
Strong data-driven reporting and KPI development.
Experience creating dashboards for executive consumption and with dashboard tools, such as PowerBI or Tableau.
Experience supporting C-suite or executive sponsors.

Responsibilities

Lead Modernization Initiatives Design and implement projects that simplify and automate complex tasks in PCS and SSS. Integrate AI and automation tools to improve efficiency and accuracy.
Drive Collaboration and Consensus Facilitate cross-division communication and decision-making. Build trust and alignment among stakeholders to ensure smooth implementation.
Create a Nudge Environment Use behavioral strategies to encourage adoption of new processes. Promote continuous improvement and accountability across teams.
Ensure Consistent Project Planning Develop clear, actionable project plans with measurable milestones. Monitor progress and adjust strategies to meet deadlines and quality standards.
Measure Success and Quality Track key metrics such as stakeholder satisfaction, cycle time reduction, and compliance. Report outcomes to leadership and recommend improvements.
Cross-Divisional Project Leadership Lead planning, execution, and delivery of AI and automation projects that span multiple business units, ensuring alignment with strategic objectives and operational needs across both System Support Services and Procurement and Contracting divisions.
Standardization & Process Improvement Establish and promote consistent project management practices for all project managers reporting to the COO, including standardized charters, schedules, risk logs, and reporting templates. Conduct process analyses to identify and implement automation and efficiency improvements, driving a quality and process-driven approach.
Stakeholder Collaboration & Communication Facilitate communication and collaboration among IT, operations, strategy, and other stakeholders to ensure project objectives are understood and met. Develop adoption strategies for new AI and automation tools, ensuring buy-in and effective implementation across impacted areas.
Compliance & Governance Ensure project compliance with data governance, security, and ethical AI standards, maintaining organizational integrity and regulatory adherence.
Reporting & Accountability Prepare and deliver progress reports to the Senior Advisor and COO, providing transparent updates on project status, risks, and outcomes. Maintain accountability for project results, ensuring objectives are delivered on time and with a well-thought-out approach.
Team Leadership & Mentorship Oversee and mentor interns and early-career professionals, fostering technical and professional growth within the project team.