Program Manager

Northeastern University • Newton, MA

3d

About The Position

Job Summary: This role plays a key part in delivering a high-impact research program while maintaining the integrity and efficiency of all program activities. The ideal candidate will have strong project management, communication, and organizational skills, with experience in academic or research environments. As part of the responsibilities of the Program Manager, out-of-the-area and overnight travel is required to accompany the Principal Investigator and/or research staff on visits to each subawardee site across the country, as well as to attend sponsor-mandated events. Travel is typically expected one to two times per month throughout the duration of the award, depending on the schedule of events. No travel is currently anticipated in December, though this is subject to change based on sponsor priorities. A valid U.S. driver’s license with a safe driving record, along with the energy and ability to travel, is required. The Program Manager also assists with program travel logistics and reimbursements. This position is 100% externally funded and will be reappointed on an annual basis based on the continued availability of funding. Key responsibilities: Managing schedules, milestones, risks, and deliverables across internal and external teams. Coordinating reporting, budgeting, and documentation with the Financial Manager. Ensuring timely invoicing and task completion by sub-award recipients. Developing and maintaining reporting and presentation templates in compliance with sponsor guidelines. Organizing and documenting meetings, events, and site visits. Supporting the PI with travel coordination and stakeholder engagement. Facilitating communication between Northeastern University and sub-award partners to integrate and test final deliverables.

Requirements

• Candidates with program management experience of large (~$3M to $20M) federal contracts, coordinating industry deliverables on a schedule, and/or software project management skills are key.
• Understanding of scientific practices, technical knowledge and skills, technical writing and reporting, experience with new project startups.
• Knowledge and skills required for this position are typically acquired through the completion of a master’s degree with three to five years related experience
• A valid U.S. driver’s license with a safe driving record, along with the energy and ability to travel, is required.

Nice To Haves

• Experience with hospital networks, cybersecurity, and/or medical devices is a plus.
• Experience desired with team task tracking via Trello, OmniPlan, or similar cloud platforms.
• Ph.D. preferred.

Responsibilities

• Managing schedules, milestones, risks, and deliverables across internal and external teams.
• Coordinating reporting, budgeting, and documentation with the Financial Manager.
• Ensuring timely invoicing and task completion by sub-award recipients.
• Developing and maintaining reporting and presentation templates in compliance with sponsor guidelines.
• Organizing and documenting meetings, events, and site visits.
• Supporting the PI with travel coordination and stakeholder engagement.
• Facilitating communication between Northeastern University and sub-award partners to integrate and test final deliverables.

Benefits

• Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager