Program Manager

LUNDQUIST INSTITUTE FOR BIOMEDICAL INNOVATION AT HARBOR-UCLA•Torrance, CA

15d•$85,000 - $130,000•Onsite

About The Position

The Program Manager (PM) is responsible for supporting and coordinating a federally funded multicenter neurosurgery clinical trial to ensure compliance with study protocols, regulatory requirements, and institutional standards. This role involves performing and assisting with study visit procedures, including vital signs, assessments, and interfacing with site investigators throughout the country. The PM will accurately enter study data into electronic data capture (EDC) systems, maintain medical records and source documentation, and verify informed consent.

Requirements

Bachelor’s degree in health sciences, physical sciences or engineering (preferred).
No clinical or research experience required; those interested in a health sciences career welcome
Strong organizational skills with attention to detail and accuracy.
Ability to work independently and adapt to a fast-paced, research-focused environment.
Excellent communication, interpersonal, and customer service skills.
Competency in Microsoft Office, electronic data capture (EDC), IRT/IWRS, lab portals, and other clinical trial systems.
Working knowledge of Good Clinical Practice (GCP) and HIPAA regulations.

Nice To Haves

Experience with eMRs or similar clinical data systems.

Responsibilities

Support or perform study visit procedures, including vital signs, assessments, and specimen collection (excluding RN-only procedures).
Enter study data promptly and accurately into EDC systems.
Assist with medical record and CRFs/Source documentation, study visit notes, and informed consent verification.
Monitor lab result review, documentation accuracy, and data completeness.
Assist in obtaining imaging procedures and uploading data to cardiac safety portals.
Follow up on missed visits or pending assessments per protocol.
Assist participants during study visits and ensure a supportive and professional environment.
Resolve data queries and communicate with monitors.
Prepare documentation for study monitoring visits, audits, and institutional inspections.
QC (quality check) charts and data prior to monitoring or audits.
Assist with receiving, inventory, and track all study supplies and shipments.
Review study-related supplies as needed.
Ensure all study materials are prepared before participant visits.
Support logistics for participant transportation or movement across hospital buildings.
Facilitate effective communication among team members, participants, and the research nurse or PI.