Program Manager, Materials Sector

University of Dayton • Dayton, OH

21h

About The Position

The University of Dayton Research Institute invites qualified applicants to
apply for our Program Manager, Materials Sector opening! The Program Manager
supports the Materials Sector by managing the execution of assigned research
projects, ensuring alignment with cost, schedule, and technical requirements.
This role works closely with technical staff, Financial Analysts, and Business
Operations to coordinate day-to-day project activities across technical
execution, customer deliverables, and quality-related efforts.

Responsibilities include tracking project schedules, organizing and formatting
technical and financial data, and coordinating cost, schedule, and deliverables
to support successful project execution. The position utilizes established PMO
processes and systems to maintain project data and inform overall project
timelines and performance.

The Program Manager is responsible for ensuring assigned efforts remain on track
within defined scope and requirements, including reviewing deliverables prior to
submission and supporting customer interactions through preparation and
presentation of project-related information, as requested. This role operates
within a structured PMO environment and contributes to consistent and compliant
execution across projects.

Requirements

• Bachelor’s degree in Business and a minimum of 3–6 years of experience supporting and coordinating project execution in a financial or program management environment.
• Experience managing multiple concurrent projects within a structured environment, including coordination of cost, schedule, and deliverables.
• Experience working within established program management or project controls processes, including maintaining project documentation and supporting routine reporting requirements.
• Hands-on experience using Deltek Costpoint for project setup, data validation, and project financial tracking.
• Working knowledge of contract types (FFP, CPFF, T&M) and ability to support execution in compliance with contractual requirements.
• Strong attention to detail, including a consistent track record of producing accurate, well-organized documentation and error-free deliverables.
• Ability to collaborate effectively with technical teams, financial analysts, and administrative staff.
• Strong organizational and analytical skills with the ability to manage competing priorities across multiple efforts.
• Effective written and verbal communication skills, including preparation of standard reports, briefings, and deliverables.
• Proficiency in Microsoft Office applications, particularly Excel.
• Active Secret security clearance.
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen.

Nice To Haves

• Experience supporting Department of Defense or Air Force research programs.
• Familiarity with project financial tracking, including basic forecasting and variance identification.
• Experience supporting subcontract or vendor coordination activities.
• Exposure to project management tools, dashboards, or reporting systems used to support program execution.
• Experience working with UD and/or UDRI systems.

Responsibilities

• Tracking project schedules
• Organizing and formatting technical and financial data
• Coordinating cost, schedule, and deliverables to support successful project execution
• Maintaining project data and informing overall project timelines and performance
• Reviewing deliverables prior to submission
• Supporting customer interactions through preparation and presentation of project-related information

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees