Program Manager (Grant-Funded)

Spelman College Portal•Atlanta, GA

34d

About The Position

Position Summary The Center of Excellence of Excellence for Minority Women in STEM ( COE - MWS ) Program Manager manages and leads the development, recruitment, marketing, and implementation of different initiatives/programs for the COE - MWS . In addition, this position is responsible for identifying, implementing, and managing improvements to program policies and processes in coordination with the COE - MWS leadership. This position works closely with the COE - MWS leadership and reports directly to the Associate Provost for Research. The incumbent is integral to the management and growth of the COE - MWS support to students, faculty, and external constituents. NOTE : This position is currently funded through September 30, 2023. Continuation after this date is contingent on grant-funding renewal.

Requirements

Bachelor’s degree in a STEM or STEM education field with a minimum of five years of administrative and project management experience required.
This position requires familiarity with research-validated strategies for improving the accessibility and quality of STEM education and research, strengthening partnerships and delivering high-quality professional development.
The ideal candidate for this position is self-motivated, resourceful, and proactive
Additionally, has a strong work ethic, excellent organizational and time management skills.
Professional demeanor with the ability to interface with internal and external customers with diplomacy, tact, and confidentiality is essential.
Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail.
Work requires fact-finding, internet navigation, and compilation skills plus ability to perform a variety of tasks simultaneously, with little supervision.
The ability to work effectively under pressure, demonstrate initiative, and promote teamwork is a key asset in the role.
Excellent oral communication skills are required when providing information and responding to questions from internal and external customers, and COE - MWS leadership.
Excellent writing and proofreading skills are essential.
The individual must be able to write various professional documents, such as business correspondence, proposals, and procedure manuals plus compose memos, letters, and e-mails.
To perform this job successfully, an individual must have advanced level computer skills using the Microsoft Office Suite (Word, Excel, and PowerPoint).
In addition to producing correspondence, duties may involve assignments that require creating presentations (PowerPoint, CANVA , Prezi), newsletters, reports, tables, graphs, and complex spreadsheets containing formulas and pivot tables.
The use of applications such as SmartSheet, Ellucian Banner Financial Module, Qualtrics, Google Forms, and social media platforms are an essential component of the job.

Nice To Haves

Master’s degree preferred.

Responsibilities

Collaborates with and supports the COE - MWS Leadership
Leads the development and execution of publicity/marketing strategies and efforts regarding programming & initiatives for the COE - MWS
Contributes significantly to writing and monitoring of grants, contracts, and cooperative agreements that support the COE - MWS
Creates and implements a comprehensive approach for disseminating program information to a range of constituencies and maintaining accurate records
Innovates and leads updating the Center’s website and makes recommendations regarding general communications/marketing efforts for the COE - MWS
Manages logistics and develops agendas/presentations for all COE - MWS meetings and events (internal and external)
Leads the development and documentation of COE - MWS policies and procedures
Works closely with the Office of Communications personnel on stories and social media planning
Coordinates travel arrangements for faculty, scholars, and external constituents
Develops effective systems that regularly evaluate program components and measure successes that can be effectively communicated to COE - MWS Leadership, funders, and other constituents
Manages budget and procurement functions for the COE - MWS , which may include Title III , grants from federal agencies and corporations, as well as other budgets as assigned
Prepares and maintains data, documentation, statistics, and survey results for reports.
Manages the implementation of COE - MWS student initiatives and scholarship programs, including the DoD Academic and Research Scholar Programs
Serves as the primary point of contact and interfaces with the scholars through one-on-one sessions, community learning sessions, and social activities
Directs and implements consistent processes for the selection of students to participate in COE - MWS programs, including obtaining input from COE - MWS leadership and appropriate faculty in the Division of Natural Sciences & Mathematics ( NSM ) and the Division of Social Sciences & Education ( SSE )
Develops and/or processes paperwork for scholarships, stipends, per diems, travel, reimbursements, or the disbursement of other funds for students and their faculty mentors
Handles highly sensitive information such as student pay, evaluations, student registration, or student scholarships
Leads the marketing and communication of COE - MWS student programming and initiatives
Creates and maintains participating student database, including tracking application and acceptance rates for graduate and professional schools
Organizes graduate school visits for participating scholars, as needed
Works collaboratively with the Undergraduate Research & Training Programs Manager in the Office of Research, Innovation, and Collaboration ( ORIC ) to support activities related to grant-funded undergraduate research and training programs
Develops and facilitates on-going academic workshops, community learning sessions, professional development workshops and bootcamps as well as social activities (e.g. student end of year events)
Serves as liaison with NSM & SSE faculty to help identify, develop, and/or provide research opportunities for Spelman STEM majors
Advises participating scholars on potential summer research, graduate and professional school, and employment opportunities related to each student’s long-term goals
Cultivates and manages relationships with internal and external partners including but not limited to: Spelman College divisions and departments, graduate and professional schools, government laboratories, internship and research programs, and corporations
Conducts research on effective undergraduate student programs to broaden participation in STEM
Manages the logistics for funding supports and other COE - MWS initiatives for faculty
Works closely with the COE Steering Committee on the application and selection processes
Develops, shares, and markets information about the various opportunities along with the deadlines
Creates an effective mechanism for documenting how the funding was used and the outcomes by working collaboratively with the evaluation team
Creates presentations about opportunities and the work of the COE -affiliated faculty to promote the COE - MWS
Spearheads strategies and seeks ways to engage and connect faculty in STEM fields
Participates in conferences and other meetings and events that promote COE - MWS initiatives and programming
Represents the COE - MWS in local, statewide, and national professional networks and organizations