Program Manager, Funded Partnership Program & Grant Development

American Hospital Association•Chicago, IL

29d•$78,000 - $116,000•Hybrid

About The Position

The American Hospital Association (AHA) is a national organization that represents and serves all types of hospitals, health care networks, and their patients and communities. The AHA has two main offices, located in Washington, D.C., and Chicago. The AHA offers a flexible hybrid work schedule of three days in the office and two days working remotely. Essential Functions Spearhead the identification and evaluation of funding opportunities that align with team and organizational goals. Support the creation of forward-looking funding pipeline to inform long-term planning and resource allocation. Assist in the development, writing, and timely submission of proposals for federal, state, and private funding opportunities, ensuring alignment with organizational priorities and compliance requirements. Create and edit content for newsletters, social media, and other communications channels. Assist in the development and design of presentations and slide decks. Maintain and update SharePoint site to promote visibility of new grants, services, and resources for members. Develop written materials (e.g., guides, toolkits, briefs) in collaboration with program leads by synthesizing information from diverse sources to support Funded Partnerships programming. Coordinate with internal and external stakeholders to support Funded Partnerships initiatives. Maintain project plans, monitor progress, and ensure timely delivery of key milestones and deliverables. Ensure strong handoff once a proposal has been won to internal subject matter, financial, compliance and implementation teams leveraging change management skillsets. Perform additional duties as assigned.

Requirements

Bachelor's Degree English, communications, journalism, public health, business, social work, healthcare or related field Required
5+ years Minimum 5 years of work experience related to proposal writing or program management, specifically grant writing and research with grant proposal writing Required
Strong project management skills, including the ability to develop and execute workplans, communicate effectively with hospital partners, coordinate the work of experts and consultants, and develop and manage to budgets - Required
Strong knowledge of quality improvement initiatives - Required
Strong Microsoft Office skills (Word, Excel, Powerpoint, Teams) - Required
Strong MS Project skills as well as strong skills with statistics package such as SPSS or SAS - Required
Strong knowledge of standard workplace software and collaboration tools, and ability to contribute to data integrity, operational efficiency, and digital process improvements; willingness to learn and adapt to new technologies - Required
Effective ability to manage multiple, cross-departmental programs/projects simultaneously, ensuring they are executed on time, within scope and within budget - Required
Strong knowledge of budgeting and tracking expenses. - Required
Strong leadership skills that educate, guide and mentor colleagues to meet goals - Required
Effective written and verbal communications skills to interact with and provide clear, concise information to colleagues and members; proven ability to prepare documentation, deliver updates, and participate actively in group discussions - Required
Effective interpersonal skills to develop and foster positive relationships with internal colleagues and external contacts that drive operational success through constructive interactions - Required
Effective collaboration skills with both internal colleagues and external contacts that promote innovative problem-solving and constructive feedback to support operational success - Required
Strong research and analysis skills to identify and assess information from a variety of sources, including data, and translate into operational success - Required
Proven ability to identify challenges/issues with processes/outcomes and propose practical solutions to resolve; proven ability to utilize sound judgment and reliable resources to seek information and data to support decisions - Required
Ability to work effectively in a fast-paced, dynamic environment with changing priorities - Required
Ability to manage multiple tasks effectively and efficiently by balancing priorities and meeting set timeframes - Required
Strong attention to detail to ensure complete, accurate and timely deliverables - Required
Self-motivated and proactive; ability to take initiative to identify areas for improvement - Required
Ability to maintain a high standard of professionalism and respect in interactions with others; ability to take accountability for work and follow through on deliverables - Required
Willingness to learn new skills and take on additional tasks - Required

Nice To Haves

Master's Degree English, communications, journalism, public health, business, social work, healthcare or related field Preferred
Experience working in health systems, social services, or in the public health sector Preferred
Strong customer service orientation and positive, professional, solution-oriented approach to interactions with members and colleagues - Preferred

Responsibilities

Spearhead the identification and evaluation of funding opportunities that align with team and organizational goals.
Support the creation of forward-looking funding pipeline to inform long-term planning and resource allocation.
Assist in the development, writing, and timely submission of proposals for federal, state, and private funding opportunities, ensuring alignment with organizational priorities and compliance requirements.
Create and edit content for newsletters, social media, and other communications channels.
Assist in the development and design of presentations and slide decks.
Maintain and update SharePoint site to promote visibility of new grants, services, and resources for members.
Develop written materials (e.g., guides, toolkits, briefs) in collaboration with program leads by synthesizing information from diverse sources to support Funded Partnerships programming.
Coordinate with internal and external stakeholders to support Funded Partnerships initiatives.
Maintain project plans, monitor progress, and ensure timely delivery of key milestones and deliverables.
Ensure strong handoff once a proposal has been won to internal subject matter, financial, compliance and implementation teams leveraging change management skillsets.
Perform additional duties as assigned.