Program Management Coordinator

Airbus • Bingen, WA

16h • $25 - $41 • Onsite

About The Position

Aerovel (the Airbus Helicopters Flexrotor Program) is looking for a Program Management Coordinator to join our Program Management Team based in Bingen, WA. You will be part of a team focusing on the day-to-day execution, coordination, tracking of program deliverables, and administrative tracking of internal tasks and milestones related to Flexrotor programs. This role ensures internal cross-functional alignment, maintains program documentation, and assists Program Managers with ensuring the on-time delivery of program deliverables by focusing on data accuracy and deadlines for task completion within internal departments.

The Airbus Helicopters Flexrotor Program offers one of the most advanced small tactical unmanned aerial systems (STUAS) with vertical take-off and landing (VTOL). It can be used day or night by US and allied forces for a diverse range of intelligence, surveillance, target acquisition and reconnaissance (ISTAR) on land and at sea.

Nestled in the heart of the stunning Columbia River Gorge in Bingen, WA, our workplace offers innovation and the ability to contribute to game-changing solutions while enjoying the flexibility to spread your wings. Whether it's solving complex challenges, or celebrating victories, you’ll be part of a cohesive crew that thrives on innovation and the beauty that the Pacific Northwest has to offer!

Requirements

• High school degree or equivalent.
• Minimum one (1) year of experience in project coordination, project management support, or an administrative role in a technical environment.
• Less than 10% Domestic Travel involved
• Must be a US Person under ITAR definition (U.S. Citizen, green card holder or person covered under our existing ITAR license).
• Proven ability to manage detailed documentation and administrative processes.
• Strong organizational skills and attention to detail.
• Ability to coordinate tasks across multiple internal departments.
• Financial awareness to support basic cost tracking and reporting.
• Proactive approach to tracking deliverables.
• Ability to communicate clearly in verbal and written form in English.
• Ability to facilitate information flow between internal teams.
• Excellent Microsoft Office suite (Word, Outlook, PowerPoint, and Excel for tracking).
• Basic familiarity with ERP (Enterprise Resource Planning) systems and professional scheduling concepts/tools is required.

Nice To Haves

• Bachelor’s degree
• Experience supporting hardware, services, or support programs; Flexrotor or similar UAV focus
• Experience working within cross-functional teams / matrix organizations.
• Project Management training/certification (e.g., CAPM)
• Google Suite experience

Responsibilities

• Stakeholder Coordination and Task Management: Coordinate with internal cross-functional teams (e.g., Engineering, Quality, Procurement, Production) to actively track, monitor, and ensure timely completion of assigned work packages and program deliverables. Assist Program Managers in driving internal teams to meet scheduled deadlines, serving as a critical point of contact for execution status. Support internal team members to understand their scope of commitment, inform of status and next steps, and have access to current schedule (SPI) and budget (CPI) data. Maintain comprehensive and accurate program documentation, meeting minutes, action item lists, and change logs. Focal point for gathering data and ensuring information flow within the Flexrotor team.
• Administrative and Reporting Support: Support the creation of detailed program/project schedules and budgets by gathering inputs from functional departments. Track budget expenditures and work with functional leads to verify cost inputs. Prepare documentation, reports, and presentations for regular internal Staff Meetings and Program Reviews. Assist in monitoring and reporting on the Schedule Performance Indicator (SPI) and Cost Performance Indicator (CPI) by maintaining accurate data logs.
• Program Documentation and Compliance Support: Assist in the interpretation of contractual requirements and document tracking for new proposals and existing programs. Support the Program Manager in coordinating with support functions (Contracts, Legal) to ensure internal procedural compliance. Maintain a repository of program metrics and support analysis of performance indicators related to task execution.
• Risk and Change Documentation: Document and track program risks, issues, and change requests identified by the Program Management team. Facilitate internal meetings focused on tracking risk mitigation tasks and change implementation.
• Other duties as assigned

Benefits

• Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)
• Paid time off including personal time, holidays and a generous paid parental leave program.
• Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.
• Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.
• Medical insurance, Dental insurance, Vision insurance, Prescription insurance, Employee Assistance Program, Flexible Spending Accounts, Health Savings Accounts, Basic & Voluntary Life and Accidental Death & Dismemberment insurance, Short and Long-term Disability insurance, 401(k), Paid time off including paid holidays, Tuition Assistance, Bonus(es) subject to performance criteria.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED