Program Coordinator

Vision to Learn•Southfield, MI

4d•$22 - $28

About The Position

The Program Coordinator will coordinate with key district partners, clinical staff, and members of the operations team with daily reporting, tracking, communication, and scheduling. A successful Program Coordinator can set incremental goals and accomplish them and capably handles a wide range of tasks. On a day-to-day basis, the Program Coordinator will complete tasks with accuracy and speed and be able to think and act quickly to provide solutions/troubleshoot when issues arise. Under the supervision of the Program Manager, the Program Coordinator will lead all operations processes for a particular region while measuring productivity via reporting and collaborating with district and school administrative staff, nurses, and principals.

Requirements

A self-motivated, energetic individual that can work independently and effectively with team members
A problem solver with a keen understanding of how logistical decisions impact others
A great multi-tasker with the ability to work calmly and respond courteously under pressure
Able to work with all levels within an organization
Someone who is flexible and able to roll up their sleeves and move work forward
Someone who is accurate, organized and detail-oriented
Excellent written and verbal English communication skills
Willingness to commute/travel within the great Detroit area geography
Bachelor’s Degree Required
Two or more years’ experience working with schools preferred
Skilled at Excel and in using Microsoft office suite
Experience working with a diverse population
Clean driver’s license record and current Michigan driver’s license

Responsibilities

Work with Program Manager to outline a strategic schedule for mobile vision clinic at schools according to the relevant district calendars to maximize students served
Effectively coordinate optometrist staff schedules according to their geography and approve timesheets
Oversee clinic team
Ensure staff clearances are provided to school districts in compliance with MOUs
Work with operations department, nurses and county health officials, principals, district administrators to both proactively identify and suggest changes to the schedule and to react quickly to ever-changing needs relating to the schedule, including provider unavailability and urgent visit needs
Coordinate operations staff to input accurate and timely data into relevant VTL systems
Work with nurses, principals, and district administrators to collect testimonials and photos
Help identify and coordinate partnerships for summer exam opportunities
Oversee volunteer program
Assist with special event planning
Regular travel to schools to support field staff and ensure high quality program delivery
Support Program Manager by maintaining all relevant programmatic data points, including EHR system, tracking spreadsheets, and Basecamp
Serve as bridge between Program Manager, operations staff, and districts to ensure schedule changes and updates are communicated in a timely manner
Willing to be crossed trained to work on the mobile clinic as a technician, conduct vision screenings, dispensing, and checking in glasses.
Other tasks and responsibilities may be assigned as required