MSFT Program Coordinator (4831)

Friends University • Wichita, KS

10h

About The Position

Friends University is seeking to fill the Marriage & Family Therapy Program Coordinator position in Wichita Kansas. This position provides primary support to the MSFT Program Director in coordinating the annual calendar of administrative tasks necessary for efficient offering of the MSFT degree on the Wichita campus, in compliance with COAMFTE national accreditation standards. Works in cooperation with the Program Director and Clinical Operations Manager to provide necessary performance data across program, clinical, and assessment domains. Provides support for MSFT Program community partnerships.

Requirements

• Three years administrative assistant or secretarial experience required; five years preferred.
• Proficiency in word processing, spreadsheet software, and database experience preferred (Microsoft Office products including PowerPoint and Excel preferred).
• A high school diploma or equivalent is required; Bachelors degree preferred.
• Excellent written, oral and interpersonal communication skills are necessary, including strong skills in collaborating positively with persons of various positions and status across the University, and a smaller, immediate work group.
• Ability to maintain confidential information in a professional manner is requires.

Nice To Haves

• Background in office management, medical or mental health environment and/or higher education desired.

Responsibilities

• Represents the MSFT Program and University through positive, courteous, professional interaction with all persons making contact with the MSFT Program and/or University, all students within the MSFT Program and/or University, and with all faculty and staff of the University.
• Answers telephone calls to the MSFT Program, maintains and updates MSFT Program files and filing system, tracks all incoming and outgoing correspondence, and purchases office supplies.
• Supports the MSFT Program Director by preparing memorandums and letters, maintains minutes from committee and staff meetings, and assists with calendaring all MSFT program events.
• Attends training sessions required by the employer and may be tested related to the training to adequately perform the major duties of the position.
• Submits work tickets for building issues, schedules classroom space via Astra and coordinates space needs with Physical Plant and IT regarding event planning.
• Organizes budget development, expenditures, and reimbursement related to MSFT program administrative and instructional.
• Maintains records for planning annual MSFT instructional assignments, faculty load, and adjunct/overload funds.
• Enters all faculty load information into Faculty Load and Compensation (FLAC) screens in Banner.
• Oversees charges for extended clinical supervision of MSFT students unable to finish clinical training by program completion date.
• Completes and tracks the schedule of academic classes for each MSFT cohort on the Wichita campus.
• Facilitates contracts, payment through FLAC, and arrangements for adjunct faculty.
• Final proofs, formats, and publishes syllabi for course starts.
• Monitors timeline and submission of book orders.
• Collects grade sheets from MSFT faculty and tracks satisfactory progress grade entries.
• Supports annual recruitment, applicant file preparation, applicant review, and applicant selection processes including collaboration with Graduate Recruitment and Admissions Processing personnel.
• Interacts with prospective students to help create positive connection and expectation of service.

Benefits

• Friends University is committed to a work-life balance for its employees by offering flex work options, up to 4 weeks of vacation, 96 hours of sick leave per year, up to 13 1/2 paid holidays, half day Fridays June through July, up to 5% retirement matching, and free undergraduate tuition for you, your spouse, and your dependents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees