Program Coordinator
About The Position
The University Writing Program (UWP) is seeking an organized, collaborative, and detail-oriented Program Coordinator to support the daily operations of a dynamic academic unit. This role is central to the program’s administrative, financial, and instructional coordination and plays a vital part in ensuring faculty, students, and campus partners receive exceptional support. The Program Coordinator serves as a key liaison among the UWP directors, faculty, student employees, tutors, and University administrative offices, helping deliver efficient operations, thoughtful communications, and meaningful academic programming.
Requirements
- Strong interpersonal skills and service orientation
- Ability to organize and prioritize a diverse workload in a fast-paced environment
- Excellent written and verbal communication skills
- High level of accuracy and attention to detail
- Ability to manage multiple projects and frequent interruptions effectively
- Proficiency in Microsoft Word, Excel, and web-based applications, with the ability to quickly learn and navigate new technology platforms
- RESUME & COVER LETTER ARE REQUIRED to be considered for this position.
Nice To Haves
- Experience with budget tracking or financial management preferred
Responsibilities
- Oversee day-to-day administration of the University Writing Program
- Manage the Director’s calendar, correspondence, travel, and long-term planning support
- Prepare and organize faculty appointment, reappointment, promotion, and leave documentation
- Coordinate faculty recruitment logistics and campus visits
- Prepare travel and expense reports; verify ProCard transactions
- Attend and record department meetings; maintain electronic records and databases
- Track University and College deadlines and ensure timely submissions
- Conduct monthly budget reviews and monitor unrestricted allocations
- Manage restricted funds, including faculty discretionary, endowed, and grant accounts
- Track expenses and prepare stewardship and forecasting reports
- Coordinate non-regular teaching/support budgets and appointments
- Provide accounting oversight and serve as liaison to College finance leadership
- Coordinate CourseLeaf forms and semester scheduling (~90 course sections annually)
- Request and compile faculty teaching preferences
- Facilitate course cross-listing and classroom change requests
- Provide registration overrides and assist students with enrollment forms
- Assemble and maintain the Writing Tutorial schedule (~20 course sections annually)
- Support graduate student instructor mentoring and mid-term evaluation processes
- Oversee faculty administration processes, including onboarding and offboarding
- Manage postdoctoral appointments
- Coordinate hiring processes for graduate and approximately 50 undergraduate tutors
- Recruit, hire, train, and supervise student office workers
- Approve student payroll using UltraTime
- Oversee departmental communications and website updates
- Draft internal and external correspondence
- Maintain filing systems and department records
- Manage office supplies, equipment purchases, and space assignments
- Coordinate shared office and instructional spaces
- Plan and coordinate department events, guest lectures, faculty searches, and receptions
- Manage logistics including room reservations, catering, materials, and travel
- Prepare printed materials, programs, certificates, and recognition items
- Oversee the program’s physical spaces and office provisioning
- Coordinate with the Dean’s Office on office assignments
- Manage scheduling of common-use adjunct and graduate instructor spaces
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
