Program Coordinator

Duke Careers • Durham, NC

4d • Onsite

About The Position

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.Be You.
Employee Occupational Health & Wellness is looking for a Program Coordinator to join our team. In this role, you will support the programs that keep Duke Health’s workforce safe, compliant, and ready to care for others.
You will work hands-on with initiatives like vaccination campaigns, compliance tracking, and employee health programs, partnering with teams across the organization to keep everything running smoothly. If you enjoy fast-paced, meaningful work where you can see the impact of what you do every day, this is a great opportunity to make a difference.

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Requirements

• Work requires analytical, communications and organizational skills generally acquired through completion of a Bachelor’s degree program.
• Work requires one year of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.
• OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Nice To Haves

• Experience working in the medical field preferred
• Basic EMT certification, Certified Medical Assistant, or other health related degree a plus
• Ability to provide guidance and direction to subordinates, including setting standards and monitoring performance
• Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems
• Skills evaluating program performance, summarizing findings, communicating results, and forming an action plan
• Working knowledge of Excel, Word, and PowerPoint a plus

Responsibilities

• Develop, implement, and monitor processes supporting Animal Handler, Blood and Body Fluid, VaxTrax COVID initiatives, and annual Flu Campaigns.
• Maintain project documentation and ensure timely completion of deliverables aligned with program goals and quality standards.
• Enter compliance data and generate reports using the Net Health electronic health record to track and communicate compliance status.
• Manage systems for tracking, reporting, and communicating employee compliance requirements.
• Oversee and coordinate the Kuali process for documenting required employee immunizations.
• Review and process flu exemption documentation in accordance with established guidelines.
• Collaborate with leadership to ensure compliance initiatives are executed efficiently and accurately.
• Coordinate and participate in clinic and offsite testing and vaccination events.
• Administer and document vaccines following established policies and procedures, including documentation of adverse reactions.
• Oversee and coordinate vaccine distribution across DUHS departments.
• Train new employees on program processes, systems, and compliance procedures.
• Develop immunization forms, presentations, and educational materials using standard office software.
• Present compliance and immunization information during orientations and training sessions.
• Collaborate with University and DUHS leadership to communicate policy updates based on guidance from ACIP and CDC.
• Provide administrative and operational support across EOHW clinic locations in Durham and Raleigh.
• Assist with additional EOHW duties and special projects as needed to support departmental priorities.

Benefits

• Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees