Program Coordinator

Ascension•Wichita, KS

5d•Onsite

About The Position

Your future role at a glance Location: Wichita, KS Facility: Via Christi Clinic Office Department/Specialty: Administration Schedule: Day Shift | Full Time, 40hrs weekly, Mon-Fri, 8am-5pm Via Christi associates are eligible for tuition discounts and priority placement in select healthcare programs through our academic partnership with Wichita State University. Life at Ascension: Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter. Benefits that help you thrive Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance Time to recharge: pro-rated paid time off (PTO) and holidays Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources Family support: parental leave, adoption assistance and family benefits Other benefits: optional legal and pet insurance, transportation savings and more Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process. How you’ll make an impact in this role Direct Physician Support: You will be the primary administrative resource for our physicians, handling critical transactional items like processing dues, continuing education expenses, and travel reimbursements. Operational Management: Manage the day-to-day operations and administrative tasks for assigned programs, ensuring smooth function and delivery. Meeting and Event Coordination: Coordinate and schedule various physician meetings and play a key role in the execution of the primary care summit. Financial and Supply Management: Ensure accuracy by processing invoices for payment and managing office supply inventory and ordering. Project Team Facilitation: Support Program Managers by coordinating activities across project teams, aiding in project planning, and ensuring effective communication among stakeholders. Program Oversight: Contribute to program stability by coordinating risk and issue management, and enhancing accountability through data analysis, reporting, and documentation management. What minimum requirements you’ll need Education: High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education OR experience, if applicable. What additional preferences we're seeking This role requires exceptional organizational skills and a focus on detail to ensure smooth physician support and program execution. Strong experience in a high-volume administrative or program support role, preferably within a healthcare or medical group setting. Experience with financial processing and event coordination is highly desired. Equal employment opportunity employer Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster. Fraud prevention notice Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system. E-Verify statement Employer participates in the Electronic Employment Verification Program. Please click here for more information.

Requirements

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
Note: Required professional licensure/certification can be used in lieu of education OR experience, if applicable.
This role requires exceptional organizational skills and a focus on detail to ensure smooth physician support and program execution.

Nice To Haves

Strong experience in a high-volume administrative or program support role, preferably within a healthcare or medical group setting.
Experience with financial processing and event coordination is highly desired.

Responsibilities

Direct Physician Support: You will be the primary administrative resource for our physicians, handling critical transactional items like processing dues, continuing education expenses, and travel reimbursements.
Operational Management: Manage the day-to-day operations and administrative tasks for assigned programs, ensuring smooth function and delivery.
Meeting and Event Coordination: Coordinate and schedule various physician meetings and play a key role in the execution of the primary care summit.
Financial and Supply Management: Ensure accuracy by processing invoices for payment and managing office supply inventory and ordering.
Project Team Facilitation: Support Program Managers by coordinating activities across project teams, aiding in project planning, and ensuring effective communication among stakeholders.
Program Oversight: Contribute to program stability by coordinating risk and issue management, and enhancing accountability through data analysis, reporting, and documentation management.

Benefits

Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
Time to recharge: pro-rated paid time off (PTO) and holidays
Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
Family support: parental leave, adoption assistance and family benefits
Other benefits: optional legal and pet insurance, transportation savings and more
Benefit options and eligibility vary by position, scheduled hours and location. Benefits are subject to change at any time. Your recruiter will provide the most up-to-date details during the hiring process.

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