Program Coordinator - Part Time

Duke Careers • Durham, NC

7d

About The Position

Coordinate and administer activities for the Coleman Family Ventures (CFV) Fellows Program and the Health Professions Advising (HPA) team within Duke University. This position supports program logistics, communications, event coordination, and assessment activities that promote student access, preparation, and success in health care professions. The coordinator assists in implementing the CFV Fellows initiative—including the Summer Clinical (CNA) Training Program, clinical site development, lunch & learn programming and the summer experience funding (in coordination with the Duke Career Center)—and contributes to the broader mission of Health Professions Advising to guide students pursuing careers in medicine and related health fields.

Requirements

• Work requires analytical, communications, and organizational skills generally acquired through completion of a bachelor’s degree program.
• Work requires one year of experience in program administration or in academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate, and implement program activities and events, or an equivalent combination of relevant education and/or experience.
• Ability to provide guidance and direction to student and staff participants.
• Skill in organization, prioritization, and time management.
• Strong written and oral communication skills.
• Skill in evaluating program performance, summarizing findings, and recommending action steps.
• Knowledge of business and management principles related to planning, resource coordination, and process improvement.

Nice To Haves

• Experience working in higher education and/or with student development preferred.
• Commitment to diversity, equity, inclusion, and student access to experiential learning.

Responsibilities

• Make operational and programmatic decisions that support the successful achievement of program objectives; develop, coordinate, and advise staff and students regarding program policies and procedures.
• Coordinate day-to-day operations of the CFV Fellows Program, including participant communication, application and selection processes, scheduling, and event logistics. Support partnerships with Durham Technical Community College and Duke clinical units to facilitate the Summer Clinical (CNA) Training Program and related activities such as “lunch and learn” sessions, reflection programs, and mentorship engagement.
• Assist in the coordination of the Summer Experience Funding process, including application management, tracking fellow placements, and supporting financial documentation. Collaborate with Duke Career Center and their Internship Funding program.
• Provide administrative and logistical support for Health Professions Advising initiatives, including workshops, information sessions, and pre-health events. Maintain digital and print materials, manage communications, and support engagement with students, faculty, alumni mentors, and external partners.
• Develop and disseminate communications and outreach materials, including newsletters, website updates, social media content, and event announcements. Highlight student stories, program outcomes, and key opportunities across CFV and HPA programs.
• Assist with program evaluation through the collection and analysis of qualitative and quantitative data; prepare summaries and reports for internal and external stakeholders. Contribute to the continuous improvement of both CFV Fellows and HPA initiatives through feedback and data-informed recommendations.
• Support fiscal and administrative activities, including budget monitoring, purchasing, and reimbursement processing. Coordinate stipend payments and maintain compliance with Duke policies related to funding and student employment.
• Maintain liaison with other Duke offices and external organizations to coordinate program business and enhance collaborative efforts.
• Perform other related duties incidental to the work described herein.

Benefits

• Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family- friendly and cultural programs to eligible team members.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees