Program Coordinator

Vanderbilt University • Nashville, TN

4d

About The Position

The Program Coordinator is part of the Institute of National Security at Vanderbilt University and is a key contributor responsible for assisting the Senior Program Manager with the planning and execution of programs and activities within the Institute’s Educate and Advise pillars. The Program Coordinator will provide coordination and administrative support across a range of student-facing and partner-engaged initiatives. They will ensure professionalism, confidentiality, and adherence to university policies and the Institute’s standards in all interactions. They will foster a student-first environment that prioritizes access, inclusion, and professional growth. The Vanderbilt University Institute of National Security is an academic proving ground for future national security leaders and a hub for innovation. The Institute offers the national security community access to top student talent and fresh thinking from a university rooted in open debate, radical collaboration, and real world impact. The Institute also provides a trusted space to convene leaders, experts, and students for conversations about the pressing challenges facing our nation and the world.

Requirements

• A bachelor’s degree in business administration, organizational leadership, communications, or a related field is required.
• Strong written and oral communication skills – briefing materials, partner communications, and engagement activities – are required.
• Strong project coordination skills are required.
• Attention to detail to manage program logistics, including scheduling, travel, lodging, briefing materials is required.

Nice To Haves

• Experience in program coordination, employer engagement, or relationship management is preferred.
• This is an entry level position; however, experience in program management is preferred.
• Previous experience with customer relationship management tools is preferred.

Responsibilities

• Assist with planning, coordination and execution of programs and initiatives across the Educate and Advise pillars.
• Coordinate guest speakers, partner engagements, travel accommodations, and logistics for Institute programs and events.
• Maintain accurate and up-to-date records in the Institute’s customer relationship management (CRM) and project management systems.
• Serve as a liaison between students, faculty and external partners supporting Educate and Advise activities.
• Track participation, outcomes and partner engagement.
• Foster a student-first environment that prioritizes access, inclusion, and professional growth.
• Support student onboarding, communications, and ongoing engagement throughout the academic year.
• Maintain organized records of partners, speakers and program activities across the Educate and Advise pillars.
• Manage calendars, communications and logistical coordination across Educate and Advise programs and initiatives.
• Ensure professionalism, confidentiality, and adherence to university policies and Institute standards in all interactions.
• Provide administrative and project support to the Senior Program Manager and Institute leadership as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level