Program Coordinator, Undergraduate - College of Leadership and Public Service

Lipscomb University•Nashville, TN

About The Position

Primary Responsibility: Provide administrative support for the College of Leadership and Public Service while working under the direct supervision of the Manager of Budgets and Administration. Work will involve primarily the undergraduate programs: Fred D. Gray Institute for Law, Justice and Society and Environmental and Sustainability Science.

Requirements

1 to 3 years experience
Working knowledge of Word, Excel, Mac Computer or PC (Windows)
Positive and helpful attitude to meet the appropriate requests of professors, students, and other supporters of the college
Willing to become proficient in university software
A strong commitment to Christian higher education and particularly the work and mission of Lipscomb University
Uncompromising ethical conduct and convictions
Maintain a professional image at all times through actions and appearance
Organized with strong attention to detail
Ability to communicate clearly orally and in writing
Confidentiality
Adaptability
Self-motivated

Nice To Haves

Bachelor's Degree preferred

Responsibilities

Maintain and monitor expenditures within business office guidelines including visa expenses and processing of invoices.
Keep spending reports for travel courses.
Input classes in the campus software program and make sure the classroom assigned
Work with Directors to make sure all required textbooks are entered on bookstore software
Learn and provide help with the Fred Gray room technology and keep the room in working order.
Follow through on graduation verification forms
Check accuracy of graduation program for undergraduate COLPS students
Work with LJS director to understand the logistics of the travel courses to Washington, DC and Europe. Execute all details including transportation, lodging and meals.
Could have opportunity to travel to DC with the class.
Collect and report data for the College under the direction of the Dean through appropriate software
Maintain a calendar/schedule and work with other areas on campus and within our college for use of the Fred Gray room.
Assist directors in maintaining a record of alumni contact information
Complete academic catalog revisions for the college annually
Perform general office support duties including answering phones, answering emails, greeting visitors, mail pickup and sorting, understanding office equipment including printer/copier, and purchasing office supplies
Keep supply room organized
Assist with academic and community events involving the College of Leadership and Public Service
Assist in the day-to-day operations as needed
Other duties as assigned