Program Coordinator, Undergraduate Medical Education

Art and Wellness Enterprises•Alice, AR

1d•Onsite

About The Position

The Program Coordinator for Undergraduate Medical Education serves as a key administrative professional responsible for supporting the full spectrum of medical education activities across curricular affairs, student services, admissions, and clinical education. This position plays a critical role in ensuring the seamless integration of foundational coursework, student support, admissions processes, and clinical training throughout the four-year medical curriculum. Acting as a central liaison among students, faculty, staff, and external stakeholders, the Program Coordinator facilitates effective communication and collaboration to enhance the educational experience and promote student success. The role requires a high level of organization, discretion, and initiative, with responsibilities that span project coordination, event planning, data reporting, and support for accreditation efforts. This position demands cross-functional engagement and a commitment to excellence in medical education administration.

Requirements

Bachelor’s degree required.
3-5 years of full-time administrative support experience preferred.
Excellent verbal, written and interpersonal skills with strong editing skills, required.
Strong organizational, time management and problem-solving skills with attention to detail, required.
Ability to work independently, meet deadlines and delegate when appropriate, required.
Proficient in Microsoft Office Suite, Zoom, and ability to learn new software applications, required.
Demonstrate good judgment, intellectual agility, and flexibility regarding overall priorities and daily tasks, required.

Nice To Haves

Experience in higher education, medical education, and/or healthcare preferred.
Experience in process improvement and project management preferred.

Responsibilities

Coordinate and support faculty development initiatives, including planning and facilitating educational workshops and training sessions.
Serve as a strategic resource for student inquiries, providing guidance on academic policies, procedures, and resources.
Develop and prepare comprehensive reports, presentations, and documentation for internal committees and external accreditation reviews.
Coordinate cross-departmental initiatives and collaborative projects, exercising discretion in setting priorities and allocating resources to support institutional goals.
Maintain and enhance communication structures within the Office of Medical Education.
Provide oversight and administrative support including budget tracking, event planning, and logistical coordination.
Facilitate high-level communication between leadership, faculty, and students within the school.
Coordinate outreach and communication with internal and external stakeholders.
Manage and prioritize the administrative calendar and scheduling needs of the Senior Associate Dean of Medical Education.
Oversee and execute projects requiring strong multitasking, organizational skills, and attention to detail, ensuring completion and quality outcomes.
Organize and implement innovative programming and initiatives to support educational goals.
Assist in the creation of presentations and visual materials for the Office of Medical Education.
Contribute to ongoing accreditation efforts with the Liaison Committee on Medical Education (LCME).
Perform other related duties as assigned to support the mission and operations of the Office of Medical Education.