Program Coordinator, Outreach & Engagement for the Master of Interdisciplinary Studies
About The Position
The Program Coordinator, Outreach & Engagement for the Master of Interdisciplinary Studies (MIS) program supports the administrative, recruitment, and operational functions of a dynamic interdisciplinary graduate program in the Susanne M. Glasscock School of Continuing Studies (GSCS). This role plays a key part in recruiting prospective students, supporting admissions communications and application-related workflows, and managing program operations. In partnership with the MIS Director, the Program Coordinator, Outreach & Engagement collaborates with the GSCS marketing team to support the development and execution of marketing strategies and promotional materials that enhance program visibility and drive prospective student engagement.
Requirements
- Bachelor’s degree or equivalent
- Two or more (2+) years of experience in higher education, recruitment, public relations, student services, academic administration, or a related field
- Strong organizational and time management skills with the ability to manage multiple processes and deadlines simultaneously
- Excellent verbal and written communication skills
- Ability to support and contribute to marketing and recruitment initiatives
- Demonstrated ability to work independently and collaboratively within a university environment
- Strong attention to detail and commitment to accuracy in academic and administrative processes
- Knowledge of Microsoft Office Suite and Google Suite
- Experience with databases, CRM systems, or student information systems (e.g., Slate, HubSpot, Banner), or ability to learn quickly
- Experience with project management software, or ability to learn quickly
- Ability to exercise sound judgment and maintain confidentiality when working with sensitive recruitment and program information
Nice To Haves
- Three to five years related experience
- Experience recruiting or supporting students in a graduate or interdisciplinary program
- Familiarity with interdisciplinary learning and adult or professional student populations
- Experience planning events or workshops
- Experience with data analysis or reporting for enrollment, assessment, or program improvement
- Comfort working in dynamic, evolving program environments with changing priorities
- Ability to build relationships and influence others without authority of position
Responsibilities
- Serves as a primary point of contact for prospective students
- Manages inquiry communications, event coordination, and supports application-related workflows
- Tracks prospect data, enrollment trends, and supports the Director with analysis
- Works with the GSCS marketing team to support the implementation of marketing strategies and campaigns for MIS
- Assists in compiling marketing and enrollment insights to inform recruitment planning
- Prepares recruitment materials and supports CRM management
- Supports outreach initiatives involving campus, community, and corporate partners
- Coordinates logistics for orientations, workshops, capstone presentations, information sessions, and other program events
- Prepares presentations, handouts, and related materials as needed
- Maintains professional contact outside the university with prospective students, alumni, community and corporate partners, and friends of Rice University, often in person or virtually, with appropriate follow-up
- Collaborate with the Director on operational improvements and process efficiency
- Partners with GSCS administrative teams to support program functions
- Supports special projects as assigned.
Benefits
- Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
