Program Coordinator LTE

Boys & Girls Clubs of Dane County•Madison, WI

About The Position

This position supports overall Club operations with the primary concern for Teen programs (members ages 13-18) and the secondary concern for Elementary programs (members ages 5-13).The Program Coordinator is part of the Club Management Team and serves as a Manager-on-Duty to ensure the safety of members and provides daily oversight to assigned staff. This position will plan, implement, supervise, and evaluate activities and programs supporting Teen and Elementary programming and member engagement. Additional administrative tasks are assigned by supervisor(s) as needed. This position is based in both Teen and Elementary classrooms and is responsible for filling vacancies outside of program duties. The individual must be creative, energetic, be able to work with minimal supervision, and take initiative. Additional availability outside of the typical program hours will be required to support school schedules, field trips and special event. This position also supports other programs in the Club (e.g., Community Outreach) as assigned.

Requirements

High School Diploma/GED/HSED
Previous experience working with youth in a licensed childcare or comparable environment, preferred
Minimum of one year of work experience in a Boys & Girls Club or similar organization planning and supervising activities based on the developmental needs of young people.
Previous experience in a regulated childcare environment (Preschool, day camp, residential camp, after-school programs, and teen programs).
Proven track record of effectively organizing, managing staff, and overseeing projects.
Reliable transportation and the ability to travel throughout Dane County. Must have a valid driver's license and insurance if using a personal vehicle.
Infant/Child CPR & AED Certification within three months of assuming role (training provided)

Responsibilities

Guide Program Implementation: Direct the implementation of high-quality programming for teen and elementary-aged youth in alignment with organizational goals, under the supervision of the Program Director and Club Director.
Collaborative Partnership: Work with organizational leadership to ensure compliance with licensing standards for childcare programs and BGCA best practices
Staff Leadership and Supervision: Provide leadership and supervision to teen and elementary-age, ensuring adherence to proper youth-to-staff ratios, fostering positive interactions, and maintaining a safe Club environment.
Team Leadership: Lead the Youth Development Professionals (YDP) team in implementing daily programming by scheduling, training, coaching, and supporting school-age and teen programming activities.
Grant Management: Manage the implementation and assist in reporting of grant-funded programming for teen and elementary-aged youth, ensuring compliance with grant
Food Service: Implement food service snacks and meals with the Program Director in compliance with food safe regulations.
Program Administration: Plan and oversee the administration of designated Clubhouse programs and activities to support Youth Development Outcomes.
Establish Program Objectives: Establish Clubhouse program objectives consistent with organizational goals and mission, ensuring alignment with the needs of the youth served.
Day-to-Day Oversight: Oversee the day-to-day program activities, ensuring they meet established standards and goals, and members are encouraged to participate and receive constructive feedback for skill development.
Leadership and Safety: Demonstrate leadership to ensure members' and staff conduct, safety, and development within the program setting. Adhere to and consistently enforce childcare licensing regulations and BGCA safety standards.
Setting Standards: Establish and maintain Clubhouse program goals and settings that prioritize the health and safety of members, ensuring adherence to established standards and effective communication of program expectations to staff.
Continuous Evaluation: Continually evaluate Club programs to ensure they meet member needs and address gender and cultural diversity, adjusting as necessary.
Budget Management: Under the supervision of the Club Director - Acceptance of deliveries and pick up of program supplies as needed
Volunteer and Staff Oversight: Allocate and monitor work assigned to program volunteers and staff, providing ongoing feedback, appraisal, and support for training and development opportunities.
Record Keeping: Oversee proper record keeping and reporting, including activities conducted, daily participation figures, achievements, and any issues or concerns. Monitor grant outcomes and ensure compliance with timekeeping policies.
Performance Management: Ensure productive and effective performance by all program staff and volunteers, fostering a positive work environment.
Increase Program Visibility: Increase Club programs' visibility by disseminating timely information, advertising, and promotion via various channels. Actively engage in the community in which the Club resides.
Special Programs and Events: Oversee special programs and events and participate in other Club activities as necessary. Plan & Attend community events throughout the year.
Transportation: A club van may be required to be driven periodically for program-related activities.
Family Consultation: Consult with families concerning member and Club issues as needed.