Program Coordinator II, Faculty Teaching & Learning Center

Aims Local College District•Greeley, CO

About The Position

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values and a culture of innovation and care. The College embraces and seeks to hire individuals who want to be a part of this environment and have the skill sets necessary to be successful in this position. The Program Support Coordinator II, Faculty Teaching & Learning Center (FTLC) will work with the FTLC Chair to coordinate, market, and support training and/or programs to address the needs of Aims faculty. The Program Coordinator will perform administrative duties related to marketing needs, professional development funding, and scheduling the programs.

Requirements

Bachelor's Degree in any field; plus, three (3) years of experience coordinating program logistics, training, and administrative activities, ideally within higher education.
Experience in researching, designing, organizing, and marketing professional development sessions or events may be considered in lieu of some requirements, or in combination with a CTE credential and equivalent education and experience.
Effective written and verbal communication skills.
Attention to detail.
Maintain confidentiality of sensitive data/information.
Familiarity with Google Workspace, Microsoft Workspace, and the ability to learn design and marketing software like Canva.
REQUIRED DOCUMENTS: Cover Letter Resume

Nice To Haves

Demonstrate collaboration and excel in a team-oriented environment.

Responsibilities

Assist the FTLC Chair with marketing and logistical support for training sessions and professional development programs.
Collaborate with the FTLC team to plan and support established programming such as New Faculty Orientation, the Aim Higher Conference, and the Technology, Accessibility, and Pedagogy (TAP) Conference.
Maintain and update the FTLC website to ensure information, events, session recordings, and resources are current and accurate.
Partner with the Marketing team to promote FTLC events and programs through website updates, Aims Daily submissions, and Localist event postings.
Coordinate logistical and administrative details for FTLC programs, including securing trainers/presenters, managing communications, tracking expenditures and receipts, preparing materials, and overseeing day-of-event needs.
Support the creation and distribution of FTLC newsletters, including the monthly FTLC Newsletter and weekly New Faculty Newsletter, highlighting professional development opportunities, upcoming events, and college-wide achievements. Collaborate with the FTLC Chair and Instructional Coach on content and revisions.
Provide logistical consultation and support to faculty clients; maintain and market professional development calendars and schedules on a weekly, monthly, and semesterly basis.
Update conference and training materials, including workbooks and the FTLC Playbook, in coordination with the FTLC Chair.
Track faculty participation and growth across FTLC recognition programs, including Professional Growth and Development Certificates and FTLC Awards.
Generate certificates and coordinate memorabilia for awardees and certificate recipients.
Monitor faculty completion of Online Training Workshops, including generating pay rosters and certificates, and communicating completion details to faculty and leadership on behalf of the FTLC.
Process part-time faculty pay for committee service, trainings, all-campus events, and other compensable activities in coordination with the Faculty Chair.
Administer faculty professional development funding requests and related documentation. Process independent contractor agreements, travel requests, and expense reimbursements; maintain and reconcile professional development funding logs.
Maintain current knowledge of emerging technologies and participate in training as needed to support FTLC initiatives.
Actively engage in college service to advance FTLC goals and support the College’s Strategic Plan related to talent development and cultural responsiveness training.
Coordinate and maintain use of FTLC common spaces, including scheduling events, restocking the breakroom, and managing event supplies. Collaborate with the FTLC team to ensure efficient event scheduling and setup.
Create and process requisitions, orders, and approvals; receive merchandise and reconcile departmental credit card transactions, purchase orders, and invoices.
Prepare and support event and training logistics, including setup, materials, and promotional items for FTLC events and conferences.
Generate and maintain FTLC budget and expenditure reports.
Partner with the FTLC Chair to develop and distribute feedback surveys for trainings, conferences, and programs such as online and new faculty mentoring. Compile and analyze survey results, providing summary reports and recommendations.
Manage the FTLC email inbox, including responding to inquiries and providing support to faculty, staff, and administrators.
Other Duties as Assigned

Benefits

Benefits are effective immediately
100% employer provided medical & dental coverage employees (employee only option)
85% employer provided medical & dental coverage for employee's spouse and/or family
Voluntary vision insurance
Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
17 paid holidays and 3 personal days each year
Summer schedule: 4-day work week - Fridays Off
Employer paid long-term disability and life insurance premiums
Tuition waiver & reimbursement for employees
Tuition waiver for dependents
PERA employer (see www.copera.org for comprehensive benefits)
Additional supplemental benefits & retirement programs available
Access to the PERC (Aims gym) for employee & one guest
Free parking on all campuses