Program Coordinator II, Academic and Faculty Affairs Office

Texas A&M University System • Bryan, TX

4d

About The Position

The Program Coordinator II, under general supervision, works collaboratively with College of Nursing leadership to plan, develop and implement programs.
Travel may be required.

Requirements

• Bachelor’s degree in applicable field or equivalent combination of education and experience
• Four years of administration, higher education, or related experience.
• Ability to multi-task and work cooperatively with others.
• Strong organizational skills
• Strong communication and interpersonal skills
• Knowledge of word processing, spreadsheet, and database applications.
• Verbal and written communication skills

Nice To Haves

• Master’s degree or equivalent combination of education and experience
• Degree in hospitality management, public relations, communications, or related field
• Three years of event coordination, hospitality, alumni relations, marketing and communications, or closely related experience.
• Previous experience working in Higher Education
• Experience working with customer relationship management (CRM) tools
• Strong customer service and/or hospitality skills
• Experience with budgeting and financial management

Responsibilities

• Event Planning and Coordination
• Coordinate high-quality, internal and external events for the College of Nursing, including scheduling, design, production, and staffing for events such as ceremonies, receptions, college-wide meetings/gatherings and outreach activities
• Liaise with all stakeholders during the event planning process, including college leadership, vendors and more; and chair event committees and working groups
• Collaborate with marketing and communications to publicize and promote events
• Draft correspondence, invitations, thank you notes, presentations, and other event-related communication
• Oversee event budgets in collaboration with the Office of Business Affairs
• Serve as on-site coordinator and provide logistical support for events, including set up, tear down and follow-up processes
• Coordinate post-event review, after-action meetings, and follow-up
• Assists in establishing short and long term goals and strategic planning
• Collaborates with others to create new and expanded programs
• Assists in establishing goals, objectives, policies and procedures
• Former Student Relations
• Develop engagement strategy for former students through outreach activities, event planning, targeted communication, and more
• Create, maintain, and serve as administrator of the former student database via a customer relationship management (CRM) tool to be shared with student affairs, academic and faculty affairs, marketing and communications, and other stakeholders
• Develop and serve as liaison to the former student council and its board of directors, which will advise on outreach programming, membership, and similar activities
• Serve as the College of Nursing’s primary point of contact to the Association of Former Students of Texas A&M
• Create and moderate a closed online community to connect and facilitate networking between current and former students
• Collaborate with faculty and staff to identify former student involvement in mentorship, guest lectures, clinical partnerships, and more
• Organize and schedule meetings for alumni groups; send invitations, prepare agendas, take minutes, track dues, and create invoices
• Assist marketing and communications office with identifying stories of interest featuring former students
• Administrative Duties
• Assist with purchasing and other administrative tasks for the Academic and Faculty Affairs Office
• May support advancement-related student groups
• Collaborates with the Academic Assessment and Evaluation Manager to collect, compile and analyze data for assessment and evaluation
• Tracks employment data of former students to support accreditation and program evaluation
• Prepares reports on program activities
• May assist with supervision of student workers as needed
• Develops and updates training materials and delivers training as needed

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level