Program Coordinator I P9

Texas A&M•College Station, TX

10d

About The Position

The Department of Agricultural Economics at Texas A&M University is committed to fostering a welcoming, respectful environment for students, faculty, and staff. We value collaboration, service excellence, and professionalism in support of student success. The Undergraduate and Graduate Programs Office in the Department of Agricultural Economics supports academic advising, student services, and program operations for departmental degree programs. The office works closely with faculty, staff, and central university partners to ensure smooth program administration and effective support for both undergraduate and graduate students. We are seeking a Program Coordinator I to provide administrative and programmatic support across both undergraduate and graduate academic programs. This position works closely with the Undergraduate Programs Office while also assisting with key graduate program activities. This role is ideal for a highly organized, service-oriented individual who enjoys supporting students, managing administrative processes, and coordinating program activities in a dynamic academic environment.

Requirements

Bachelor’s degree or an equivalent combination of education and experience.
Two years of related administrative, program coordination, or student services experience.
Knowledge, Skills, and Abilities
Strong organizational and time-management skills with attention to detail.
Excellent written and verbal communication skills.
Strong customer service orientation and ability to work effectively with students, faculty, and staff.
Ability to manage multiple priorities and meet deadlines.
Ability to work independently and collaboratively in a team environment.
Ability to maintain confidentiality and exercise sound judgment.
Ability to multitask and work cooperatively with others.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Nice To Haves

Experience supporting undergraduate and/or graduate academic programs in higher education.
Experience coordinating student employment, contracts, or appointments.
Familiarity with Texas A&M University systems such as Howdy, Compass, Workday, or similar platforms.
Experience handling confidential student or personnel information.

Responsibilities

Undergraduate Program Support (Primary Focus)
Support daily operations of the Undergraduate Programs Office, serving as a point of contact for students, faculty, and staff.
Respond to inquiries from current and prospective undergraduate students regarding degree requirements, curricula, and course scheduling; refer complex matters as appropriate.
Coordinate the department’s Honors Program by recruiting honors students, monitoring compliance and academic progress, collaborating with the University Honors Academy on student status decisions, disseminating professional development opportunities, and planning co-curricular engagement events each semester.
Maintain undergraduate student records and databases in accordance with university policies.
Manage internship documentation and enrollment.
Assist with planning and execution of undergraduate program events such as orientations, kickoff events, recruitment activities, and awards ceremonies.
Assist with supervision, scheduling, and training of student workers as assigned.
Assist in management of scholarship accounts, awards, and processing.
Graduate Program Administrative Support
Provide administrative support for departmental graduate programs in coordination with graduate program leadership, faculty, and staff.
Assist with coordinating and tracking graduate student contracts, appointments, and employment-related documentation in collaboration with the departmental business office.
Maintain accurate records related to graduate student hiring, funding, and appointments.
Provide logistical and administrative support for graduate program activities, orientations, meetings, and events as needed.
Help prepare assessment reports.
General Program and Administrative Support
Prepare correspondence, reports, forms, and other documents using word processing, spreadsheet, and presentation software.
Schedule meetings, reserve rooms, and assist with event logistics and communications.
Monitor shared email inboxes and route inquiries appropriately.
Assist with purchasing, travel documentation, and basic financial processing in accordance with Texas A&M University and departmental procedures.
Maintain files and perform other duties as assigned in support of undergraduate and graduate programs.
Other duties as assigned.