Program Coordinator I

Partnership HealthPlan of California • Fairfield, CA

28d • $35 - $43

About The Position

To provide coordination and implementation support of defined tasks for the assigned program(s).

Requirements

• High School diploma or equivalent. Minimum of one (1) year project/program coordination experience.
• Effective communication skills, both verbal and written.
• Strong interpersonal and customer service skills.
• Ability to establish and maintain effective working relationships across all levels within the organization.
• Detail-oriented.
• Strong organization skills to work on multiple tasks at one time and efficiently complete assigned tasks within established timeframes and quality standards.
• Strong Decision making, problem solving, and critical thinking skills.
• Able to work under pressure and meet critical deadlines in a fast-moving environment.
• Adaptable to a continuous changing environment.
• Proficient experience in use of various computer system software including Windows, Microsoft Word, Excel, Outlook, Visio, and PowerPoint.
• Valid California driver’s license and proof of current automobile insurance compliant with Partnership policy are required to operate a vehicle and travel for company business.
• Must be able to work in a fast-paced environment and maintain courtesy and composure when dealing with internal and external customers.
• Ability to function effectively with frequent interruptions and direction from multiple team members.
• Maintains confidentiality and integrity at all times.
• More than 50% of work time is spent using a desktop computer.
• When necessary, the ability to lift, carry, or move objects of varying size, weighing up to 10 lbs.
• Provide the highest possible level of service to clients;
• Promote teamwork and cooperative effort among employees;
• Maintain safe practices; and
• Abide by the HealthPlan’s policies and procedures, as they may from time to time be updated.

Nice To Haves

• Knowledge of project/program management methodologies is highly desirable.

Responsibilities

• Schedules and coordinates both internal and external meetings.
• Tracks and compiles program data for program team analysis/review.
• Monitors program email inbox. Responds and follows up accordingly
• Attends program meetings and assists in follow-up with stakeholders on outstanding deliverables and action items.
• Assists with planning and coordination of events, conferences, and webinars, as needed.
• Develops and publishes agendas, meeting minutes, and necessary documentation.
• As directed, assists with internal and external meetings.
• Assists Program Manager to develop and publish communication/updates to program stakeholders.
• Develops and publishes stakeholder reports on defined schedule.
• Communicates program outcomes and potential risks to leadership
• Supports the successful implementation of new programs and associated processes
• Works with program leadership and relevant units to coordinate the implementation of effective and high quality program improvement projects
• Utilizes established software, tools, and resources needed for program execution and oversight.
• Utilizes online collaboration applications
• Schedules and assists with user demos, trainings and setup as assigned.
• Maintains documentation per department specifications.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees